Statewide WIOA Programs Admin Coordinator

State of Oklahoma; Oklahoma City (OK); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

The State of Oklahoma offers a com pre

Job summary

State of Oklahoma’s 290 Employment Security Commission seeks an WIOA Programs Administrative Coordinator to provide centralized administrative, organizational, and operational support for statewide workforce programs. The role coordinates schedules, meetings, records, correspondence assignments, and shared resources to help the team operate efficiently and meet deadlines.

The coordinator serves as the central point for department leadership and staff, ensuring specialized team members can focus

Qualifications

• Bachelor's degree plus one year of technical clerical/administrative work
• Experience with records management and confidential information
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams)

Responsibilities

• Coordinate calendars, meetings, and stakeholder activities with scheduling and reminders
• Prepare meeting materials, agendas, attendance records, and follow‑ups
• Draft, format, proofread, and distribute routine documents per agency standards
• Maintain electronic records and SharePoint resources for accessibility and continuity
• Maintain administrative tracking tools and provide routine status updates to leadership
• Support Governor’s Council, committee, partner, and workforce‑system activities as assigned
• Assist with onboarding, travel documentation, purchasing, and internal processes
• Compile information for routine summaries, status reports, and meeting packets
• Coordinate recurring administrative processes and improve team workflow
• Provide courteous, confidential support to staff, partners, and public
• On‑site attendance is essential

Skills

Strong written and verbal communicate

Microsoft 365 proficiency

Calendar and project management

Records management and document‑level

Education

Bachelor's degree + 1 year experience

Tools

Microsoft Office 365

Job description

State of Oklahoma’s 290 Employment Security Commission seeks an WIOA Programs Administrative Coordinator to provide centralized administrative, organizational, and operational support for statewide workforce programs. The role coordinates schedules, meetings, records, correspondence assignments, and shared resources to help the team operate efficiently and meet deadlines.

The coordinator serves as the central point for department leadership and staff, ensuring specialized team members can focus