WIOA Programs Admin Coordinator – Policy & Coordination

Oklahoma Ag; Oklahoma; On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Comprehensive benefits package

Insurance premium allowance

Job summary

The WIOA Programs Administrative Coordinator position with the State of Oklahoma is a full-time role that provides centralized administrative support for statewide workforce programs. The person coordinates calendars, meetings, and shared resources, while drafting routine documents and ensuring timely follow-up on action items.

The role requires strong written and verbal communication, meticulous organization, and a commitment to confidentiality.

Qualifications

• Bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work.
• Ability to manage multiple priorities with accuracy and professionalism.
• Proficiency with Microsoft 365 applications and standard office software.
• Ability to handle confidential information and maintain discretion.

Responsibilities

• Coordinate calendars, meetings, conference calls, and travel arrangements.
• Prepare meeting materials, agendas, attendance records, and notes; track follow-ups.
• Draft, format, proofread, and distribute routine correspondence and documents.
• Maintain electronic records, SharePoint resources, and distribution lists.
• Provide support for onboarding, supplies, and internal processes.

Skills

Written and verbal communication

Organizational skills

Microsoft 365 proficiency

Calendar management

Confidentiality

Education

Bachelor's degree

Tools

SharePoint

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Teams

Job description

The WIOA Programs Administrative Coordinator position with the State of Oklahoma is a full-time role that provides centralized administrative support for statewide workforce programs. The person coordinates calendars, meetings, and shared resources, while drafting routine documents and ensuring timely follow-up on action items.

The role requires strong written and verbal communication, meticulous organization, and a commitment to confidentiality.