WIOA Programs Admin & Ops Coordinator

290 EMPLOYMENT SECURITY COMMISSION; Oklahoma City (OK); On-site; USD 45,000 - 48,000; Full time

Job summary

The 290 Employment Security Commission seeks an Administrative Coordinator to provide centralized support for statewide WIOA programs. You will handle calendars, meeting logistics, and routine documents to help the team operate efficiently and maintain deadlines.

Responsibilities include maintaining electronic records and SharePoint resources, supporting leadership, and coordinating with staff, partners, and the public while upholding confidentiality and professional standards.

Qualifications

• Education: Bachelor's degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.
• Computer Skills – proficient with Microsoft Office (Word, Outlook, Excel, Access, and Teams), and the Internet, and ability to learn other software as needed.
• Employee must be capable of lifting, carrying, and moving objects of up to 25 pounds.

Responsibilities

• Coordinate calendars, meetings, conference calls, and stakeholder activities, including scheduling, invitations, reminders, room or virtual-platform arrangements, and follow-up communications.
• Prepare meeting materials, agendas, attendance records, notes, action-item lists, and other supporting documents; monitor assigned follow-up items and communicate approaching deadlines.
• Draft, format, proofread, and distribute routine correspondence, presentations, reports, forms, guidance materials, and other workforce-program documents in accordance with agency standards.
• Maintain organized electronic records, shared folders, SharePoint resources, contact lists, distribution lists, and document-control practices to support accessibility, accuracy, and continuity of operations.
• Maintain administrative tracking tools for assignment, deliverables, approvals, technical-assistance requests, meetings, events, and other unit activities; provide routine status updates to the manager and appropriate staff.

Skills

Administrative coordination

Office procedures

Records management

Meeting support

Professional correspondence

Education

Bachelor's degree + 1 year of clerical/administrative work

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

The 290 Employment Security Commission seeks an Administrative Coordinator to provide centralized support for statewide WIOA programs. You will handle calendars, meeting logistics, and routine documents to help the team operate efficiently and maintain deadlines.

Responsibilities include maintaining electronic records and SharePoint resources, supporting leadership, and coordinating with staff, partners, and the public while upholding confidentiality and professional standards.