Statewide Training Logistics Lead

University of Kentucky; Lexington (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

The University of Kentucky is seeking a Training Logistics Coordinator to support statewide training programs by managing on-site logistics, assisting instructors, and ensuring a high-quality participant experience. The role requires frequent travel, including overnights, and strong organizational and communication skills.

You will coordinate materials, setup rooms and equipment, manage participant registration, and oversee all logistical aspects from early arrival to post-session breakdown.

Qualifications

• Strong organizational and time management skills.
• Working knowledge of Microsoft Office.
• Ability to operate a laptop and projector.
• Able to work independently and adapt to varying environments.
• Excellent communication and interpersonal skills.
• Experience supporting events, trainings, or logistics operations preferred.
• Willingness to travel frequently, including overnight stays.

Responsibilities

• Travel to training locations across the state to support scheduled programs.
• Coordinate with the University prior to each training series to pick up all required materials, including training supplies, marketing materials, and equipment.
• Arrive at training sites between 7:00/7:30 a.m. (depending on site) to set up equipment, arrange the room, and prepare all materials for the session.
• Manage participant registration from 8:00 a.m. to 8:30 a.m.
• Conduct the Welcome and Introductions and provide on-site assistance to support instructor(s) and participants throughout the training (typically 8:30 a.m. – 3:30 p.m.).
• Oversee all logistical aspects of the training event, including room setup, audiovisual equipment, materials distribution, and general coordination.
• Ensure refreshments and lunch are properly arranged and available on schedule.
• Address and resolve any on-site issues to maintain a smooth and professional training environment.
• Break down and organize materials and equipment following each training session.
• Travel regularly throughout the state, including approximately three to six overnight stays per month.
• Complete and submit travel reimbursement documentation on a weekly or monthly basis, as required.
• Maintain accountability for University-issued materials and equipment during travel and training events.

Skills

Organization

Time management

Communication

Independent work

Travel readiness

Event logistics

Education

College graduate

Tools

Microsoft Office

Job description

The University of Kentucky is seeking a Training Logistics Coordinator to support statewide training programs by managing on-site logistics, assisting instructors, and ensuring a high-quality participant experience. The role requires frequent travel, including overnights, and strong organizational and communication skills.

You will coordinate materials, setup rooms and equipment, manage participant registration, and oversee all logistical aspects from early arrival to post-session breakdown.