STEPS Assistant Coordinator

University of Kentucky; United States; On-site; USD 32,000 - 34,000; Full time

Job summary

The STEPS Assistant Coordinator at University of Kentucky coordinates on-site logistics for statewide training programs in Lexington, KY, with frequent travel and overnight stays. You will support instructors, manage registrations, handle room setup, and ensure smooth sessions.

This temporary, full-time role requires strong organization, communication, and travel readiness to deliver high-quality training experiences across the state.

Qualifications

• Some college or related training required.
• Strong organizational and communication skills.
• Ability to travel regularly across the state.
• Experience supporting events or logistics preferred.

Responsibilities

• Travel to training locations across the state to support scheduled programs.
• Coordinate with the University prior to each training series to pick up all required materials, including training supplies, marketing materials, and equipment.
• Arrive at training sites between 7:00/7:30 a.m. to set up equipment, arrange the room, and prepare all materials for the session.
• Manage participant registration from 8:00 a.m. to 8:30 a.m.
• Conduct the Welcome and Introductions and provide on-site assistance to support instructor(s) and participants throughout the training.
• Oversee all logistical aspects of the training event, including room setup, audiovisual equipment, materials distribution, and general coordination.
• Ensure refreshments and lunch are properly arranged and available on schedule.
• Address and resolve any on-site issues to maintain a smooth and professional training environment.
• Break down and organize materials and equipment following each training session.
• Travel regularly throughout the state, including approximately three to six overnight stays per month.
• Complete and submit travel reimbursement documentation on a weekly or monthly basis.
• Maintain accountability for University-issued materials and equipment during travel and training events.

Skills

Organizational skills

Time management

Microsoft Office

Projector operation

Independent work

Communication skills

Event/logistics support

Travel readiness

Education

Some college or related training

College graduate

Job description

Posting Details

Job Title STEPS Assistant Coordinator

Requisition Number TE09575

Department Name 8H060:Kentucky Transportation Center

Work Location Lexington, KY

Salary Range $23.00 - $25.00/hour

Type of Position Temporary

Position Time Status Full-Time

Required Education Some college or related training.

Required Related Experience

Required License/Registration/Certification

Physical Requirements Lifting up to 40 lbs

Shift 8 a.m. – 5 p.m. with overtime

Job Summary

The Training Logistics Coordinator supports the successful delivery of statewide training programs by managing on-site logistics, assisting instructors, and ensuring a high-quality experience for participants. This position requires frequent travel, including overnight stays, and a strong ability to organize, communicate, and manage multiple responsibilities in a dynamic training environment.

Key Responsibilities

• Travel to training locations across the state to support scheduled programs.
• Coordinate with the University prior to each training series to pick up all required materials, including training supplies, marketing materials, and equipment.
• Arrive at training sites between 7:00/7:30 a.m. (depending on site) to set up equipment, arrange the room, and prepare all materials for the session.
• Manage participant registration from 8:00 a.m. to 8:30 a.m.
• Conduct the Welcome and Introductions and provide on-site assistance to support instructor(s) and participants throughout the training (typically 8:30 a.m. – 3:30 p.m.).
• Oversee all logistical aspects of the training event, including room setup, audiovisual equipment, materials distribution, and general coordination.
• Ensure refreshments and lunch are properly arranged and available on schedule.
• Address and resolve any on-site issues to maintain a smooth and professional training environment. Contact T2 Offices with concerns and questions.
• Break down and organize materials and equipment following each training session.

Travel & Administrative Responsibilities

• Travel regularly throughout the state, including approximately three to six overnight stays per month.
• Complete and submit travel reimbursement documentation on a weekly or monthly basis, as required.
• Maintain accountability for University-issued materials and equipment during travel and training events.

Skills / Knowledge / Abilities

• Strong organizational and time management skills.
• Working knowledge of Microsoft Office.
• Understand operating a laptop and projector.
• Ability to work independently and adapt to varying environments.
• Excellent communication and interpersonal skills.
• Experience supporting events, trainings, or logistics operations is preferred.
• Willingness and ability to travel frequently, including overnight stays.

Does this position have supervisory responsibilities? No

Preferred Education/Experience College graduate

Deadline to Apply 11/11/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.