Statewide Training Logistics Coordinator

University of Kentucky; United States; On-site; USD 32,000 - 34,000; Full time

Job summary

The STEPS Assistant Coordinator at University of Kentucky coordinates on-site logistics for statewide training programs in Lexington, KY, with frequent travel and overnight stays. You will support instructors, manage registrations, handle room setup, and ensure smooth sessions.

This temporary, full-time role requires strong organization, communication, and travel readiness to deliver high-quality training experiences across the state.

Qualifications

• Some college or related training required.
• Strong organizational and communication skills.
• Ability to travel regularly across the state.
• Experience supporting events or logistics preferred.

Responsibilities

• Travel to training locations across the state to support scheduled programs.
• Coordinate with the University prior to each training series to pick up all required materials, including training supplies, marketing materials, and equipment.
• Arrive at training sites between 7:00/7:30 a.m. to set up equipment, arrange the room, and prepare all materials for the session.
• Manage participant registration from 8:00 a.m. to 8:30 a.m.
• Conduct the Welcome and Introductions and provide on-site assistance to support instructor(s) and participants throughout the training.
• Oversee all logistical aspects of the training event, including room setup, audiovisual equipment, materials distribution, and general coordination.
• Ensure refreshments and lunch are properly arranged and available on schedule.
• Address and resolve any on-site issues to maintain a smooth and professional training environment.
• Break down and organize materials and equipment following each training session.
• Travel regularly throughout the state, including approximately three to six overnight stays per month.
• Complete and submit travel reimbursement documentation on a weekly or monthly basis.
• Maintain accountability for University-issued materials and equipment during travel and training events.

Skills

Organizational skills

Time management

Microsoft Office

Projector operation

Independent work

Communication skills

Event/logistics support

Travel readiness

Education

Some college or related training

College graduate

Job description

The STEPS Assistant Coordinator at University of Kentucky coordinates on-site logistics for statewide training programs in Lexington, KY, with frequent travel and overnight stays. You will support instructors, manage registrations, handle room setup, and ensure smooth sessions.

This temporary, full-time role requires strong organization, communication, and travel readiness to deliver high-quality training experiences across the state.