STEPS Assistant Coordinator

University of Kentucky; Lexington (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

The University of Kentucky is seeking a Training Logistics Coordinator to support statewide training programs by managing on-site logistics, assisting instructors, and ensuring a high-quality participant experience. The role requires frequent travel, including overnights, and strong organizational and communication skills.

You will coordinate materials, setup rooms and equipment, manage participant registration, and oversee all logistical aspects from early arrival to post-session breakdown.

Qualifications

• Strong organizational and time management skills.
• Working knowledge of Microsoft Office.
• Ability to operate a laptop and projector.
• Able to work independently and adapt to varying environments.
• Excellent communication and interpersonal skills.
• Experience supporting events, trainings, or logistics operations preferred.
• Willingness to travel frequently, including overnight stays.

Responsibilities

• Travel to training locations across the state to support scheduled programs.
• Coordinate with the University prior to each training series to pick up all required materials, including training supplies, marketing materials, and equipment.
• Arrive at training sites between 7:00/7:30 a.m. (depending on site) to set up equipment, arrange the room, and prepare all materials for the session.
• Manage participant registration from 8:00 a.m. to 8:30 a.m.
• Conduct the Welcome and Introductions and provide on-site assistance to support instructor(s) and participants throughout the training (typically 8:30 a.m. – 3:30 p.m.).
• Oversee all logistical aspects of the training event, including room setup, audiovisual equipment, materials distribution, and general coordination.
• Ensure refreshments and lunch are properly arranged and available on schedule.
• Address and resolve any on-site issues to maintain a smooth and professional training environment.
• Break down and organize materials and equipment following each training session.
• Travel regularly throughout the state, including approximately three to six overnight stays per month.
• Complete and submit travel reimbursement documentation on a weekly or monthly basis, as required.
• Maintain accountability for University-issued materials and equipment during travel and training events.

Skills

Organization

Time management

Communication

Independent work

Travel readiness

Event logistics

Education

College graduate

Tools

Microsoft Office

Job description

Required License/Registration/Certification

Physical Requirements

Lifting up to 40 lbs

Shift

8 a.m. – 5 p.m. with overtime

Job Summary

The Training Logistics Coordinator supports the successful delivery of statewide training programs by managing on-site logistics, assisting instructors, and ensuring a high-quality experience for participants. This position requires frequent travel, including overnight stays, and a strong ability to organize, communicate, and manage multiple responsibilities in a dynamic training environment.

Key Responsibilities

• Travel to training locations across the state to support scheduled programs.
• Coordinate with the University prior to each training series to pick up all required materials, including training supplies, marketing materials, and equipment.
• Arrive at training sites between 7:00/7:30 a.m. (depending on site) to set up equipment, arrange the room, and prepare all materials for the session.
• Manage participant registration from 8:00 a.m. to 8:30 a.m.
• Conduct the Welcome and Introductions and provide on-site assistance to support instructor(s) and participants throughout the training (typically 8:30 a.m. – 3:30 p.m.).
• Oversee all logistical aspects of the training event, including room setup, audiovisual equipment, materials distribution, and general coordination.
• Ensure refreshments and lunch are properly arranged and available on schedule.
• Address and resolve any on-site issues to maintain a smooth and professional training environment. Contact T2 Offices with concerns and questions.
• Break down and organize materials and equipment following each training session.

Travel & Administrative Responsibilities

• Travel regularly throughout the state, including approximately three to six overnight stays per month.
• Complete and submit travel reimbursement documentation on a weekly or monthly basis, as required.
• Maintain accountability for University-issued materials and equipment during travel and training events.

Skills / Knowledge / Abilities

• Strong organizational and time management skills.
• Working knowledge of Microsoft Office.
• Understand operating a laptop and projector.
• Ability to work independently and adapt to varying environments.
• Excellent communication and interpersonal skills.
• Experience supporting events, trainings, or logistics operations is preferred.
• Willingness and ability to travel frequently, including overnight stays.

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Preferred Education/Experience

College graduate

Deadline to Apply

Deadline to Apply 11/11/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• The essential functions of this position will require you to travel off campus on a routine basis. Can you meet this requirement with or without reasonable accommodations?
  • Yes
  • No
• How many years of paid work experience do you have in event planning, where you were the primary point of contact for managing logistics, communication, and other significant details?
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years
• How many years of paid work experience do you have with financial duties (procurement, reimbursements, payables, and payroll processing)?
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years