Statewide Fleet & Property Admin Specialist

Office of Juvenile Justice; Baton Rouge (LA); On-site; USD 45,000 - 60,000; Full time

Job summary

The Office of Juvenile Justice-Central Office in Baton Rouge seeks an Administrative Program Specialist B to support statewide operations, focusing on fleet, property, and risk-management processes. You will help maintain accurate records, support audits, and train staff across facilities while ensuring compliance with state procedures.

You will collaborate with LPAA, ORM, DMV, and other partners, and contribute to policy implementation and staff development.

Qualifications

• Experience in administrative services is required.
• Experience with fleet or property management is preferred.
• Strong documentation, compliance, and auditing skills.

Responsibilities

• Oversees statewide fleet operations for 200+ vehicles, including compliance monitoring, log audits, maintenance coordination, and vehicle procurement/surplus actions.
• Manages property control for 2,580+ tagged items across secure care facilities and regional offices, ensuring accurate tagging, inventory, certifications, and LPAA compliance.
• Audits facility and regional entries in Protégé and asset management systems, correcting errors and ensuring statewide accuracy.
• Coordinates external audits with LPAA, OSP, OLA, and other regulatory agencies for fleet, property, and warehouse operations.
• Provides statewide training to staff on fleet, property, purchasing, and risk-management procedures.
• Manages warehouse and inventory systems including file maintenance, certification documentation, and surplus transfers.
• Processes risk-management claims by gathering documentation, coordinating with adjusters, tracking payments, and submitting quarterly exposure reports.
• Handles purchasing needs for fleet-related goods and services, ensuring compliance with procurement rules and 156b requisition requirements.
• Acts as liaison with LPAA, ORM, DMV, private insurers, auditors, vendors, and agency leadership to resolve issues and maintain compliance.
• Maintains regulatory expertise by studying laws, attending trainings, updating procedures, and supporting internal training programs.

Skills

Accepting Direction

Accountability

Judgment

Managing Resources

Ethics & Integrity

Adaptability

Education

4y admin exp

6y total exp

Bachelor +1y admin

Advanced degree

Job description

The Office of Juvenile Justice-Central Office in Baton Rouge seeks an Administrative Program Specialist B to support statewide operations, focusing on fleet, property, and risk-management processes. You will help maintain accurate records, support audits, and train staff across facilities while ensuring compliance with state procedures.

You will collaborate with LPAA, ORM, DMV, and other partners, and contribute to policy implementation and staff development.