Stage Operations Coordinator

Quixote Studios; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Sunset Studios is seeking an Assistant Stage Manager to support the professional and efficient management of stages, vendors, clients, rental equipment, billing, asset tracking and labor supervision. The role covers stage operations, logistics, and clerical duties within a high-volume studio environment.

You will coordinate set loads, assist clients, enforce safety rules, and help with repairs and parking logistics while ensuring excellent customer service and timely communication.

Qualifications

• 1-3 years production or operations experience within the entertainment industry in a high volume, fast-paced environment.
• Bachelor’s degree preferred.
• Excellent computer skills and demonstrated working knowledge of computers and software including proficiency with MS Word, Excel and PowerPoint.
• Strong project, organizational, research and time management skills, including the ability to work independently and prioritize workload.
• Desire to learn, grow, and be developed in studio operations.
• Ability to quickly learn, adapt and understand production requests, as well as a variety of operational duties.
• Exemplary communication skills and customer service skills to interact with internal and external clients, vendors and other contacts.
• Ability to meet deadlines and communicate with multiple people at one time.
• Ability to discreetly and tactfully recognize and handle sensitive and confidential information.
• Polished professional demeanor around clients, executives and on-lot talent.
• Ability to evaluate and solve client issues while keeping the objectives of the Company in mind.
• Required to work early mornings (opening shift) or late evenings (closing shift) and on weekends and holidays as needed.

Responsibilities

• Coordinate stage operation procedures relating to set load in, load out and shooting processes to facilitate a smooth production run with clients.
• Act as a point of contact and liaison for stage clients while providing excellent customer service.
• Enforce local fire codes, safety rules and regulations as they relate to a studio environment.
• Assist with studio equipment rentals, rates, billing and repairs.
• Help maintain stage reports for billing, cleanliness, repairs, and stage readiness.
• Assist with resolution of facility related problems.
• Support mailroom functions, including receiving, sorting and distributing incoming mail and packages.
• Perform administrative runner duties as needed by the Operations team.
• Assist with managing Basecamp parking and related parking logistics.
• Miscellaneous duties as assigned.

Skills

Customer service

MS Word

MS Excel

PowerPoint

Project management

Time management

Communication

Education

Bachelor’s degree preferred

Job description

Sunset Studios is seeking an Assistant Stage Manager to support the professional and efficient management of stages, vendors, clients, rental equipment, billing, asset tracking and labor supervision. The role covers stage operations, logistics, and clerical duties within a high-volume studio environment.

You will coordinate set loads, assist clients, enforce safety rules, and help with repairs and parking logistics while ensuring excellent customer service and timely communication.