Staffing Operations & Office Coordinator: Onboarding & Payroll

The Phoenix Group; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The Phoenix Group Advisors in Manhattan is seeking a Staffing Operations Specialist to manage daily office readiness, consultant administration and payroll support, while maintaining Bullhorn and approved automation workflows. This hands-on role emphasizes organization, initiative and reliable execution.

You will coordinate onboarding, timesheets, client documentation, and office operations, ensuring accurate records and timely responses.

Qualifications

• Two+ years in operations, admin support, onboarding or payroll administration.
• Strong organization, accuracy and ability to meet deadlines.
• Comfortable with ATS/CRM systems; experience with Bullhorn is a plus.
• Proficient in Microsoft Excel, Outlook, Teams and Word.

Responsibilities

• Own the NYC office appearance, organization and readiness.
• Maintain placement and consultant records in Bullhorn and related systems.
• Coordinate onboarding/offboarding, background checks and paperwork.
• Support timesheets, payroll processes and client documentation.
• Maintain ATS/CRM data quality and assist with automation workflows.
• Coordinate office vendors, events and daily operations.
• Assist with recruiting, marketing and leadership support tasks.

Skills

Operations experience

Administrative support

Payroll administration

Attention to detail

Communication

Onsite availability

Office coordination

Time management

Tools

Bullhorn

Bullhorn Back Office

Bullhorn Amplify

Workflow automation

Job description

The Phoenix Group Advisors in Manhattan is seeking a Staffing Operations Specialist to manage daily office readiness, consultant administration and payroll support, while maintaining Bullhorn and approved automation workflows. This hands-on role emphasizes organization, initiative and reliable execution.

You will coordinate onboarding, timesheets, client documentation, and office operations, ensuring accurate records and timely responses.