Staffing & Onboarding Coordinator

The-Onin-Group-; Indianapolis (IN); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

ESOP

Competitive bonus structure

401(k) with 3% match

Medical, dental, and vision insurance

Paid vacation & holidays

Free counseling and legal services

Tuition reimbursement

Job summary

The Ōnin Staffing team in Indianapolis is seeking a detail-oriented Staffing Assistant to support recruitment, onboarding, and workforce coordination. You will help connect job seekers with great opportunities and ensure a smooth candidate experience.

In this fast-paced role, you'll source and screen candidates, manage records, coordinate hiring events, and serve as the main contact for candidates, clients, and internal teams. Strong communication and organizational skills are essential.

Qualifications

• 1+ year of experience in customer service, administrative support, or a fast-paced team environment.
• Prior experience in staffing or HR is a plus.
• Strong interpersonal and communication skills.
• Highly organized with the ability to manage multiple priorities.
• Adaptable, tech-savvy, and eager to learn and grow.

Responsibilities

• Support recruitment by sourcing, screening, and onboarding qualified candidates.
• Manage and maintain accurate employee records and application tracking systems.
• Coordinate hiring events, orientations, and ensure compliance with policies and procedures.
• Serve as a key point of contact for candidates, clients, and internal teams.
• Assist in resolving candidate or client inquiries with professionalism and care.
• Help ensure compliance with staffing regulations, safety policies, and documentation standards.

Skills

Customer service

Administrative support

Communication skills

Organizational skills

Adaptability

Tech-savviness

Tools

Applicant tracking system

Job description

The Ōnin Staffing team in Indianapolis is seeking a detail-oriented Staffing Assistant to support recruitment, onboarding, and workforce coordination. You will help connect job seekers with great opportunities and ensure a smooth candidate experience.

In this fast-paced role, you'll source and screen candidates, manage records, coordinate hiring events, and serve as the main contact for candidates, clients, and internal teams. Strong communication and organizational skills are essential.