Staffing Assistant

Onin Staffing, LLC; Indianapolis (IN); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

ESOP

Bonuses

401(k) match

Medical insurance

Dental insurance

Vision insurance

Paid vacation

Tuition reimbursement

Job summary

Ōnin Staffing, LLC in Indianapolis is seeking a Staffing Assistant to support recruitment, onboarding, and workforce coordination, delivering an excellent candidate experience in a fast-paced environment.

You will help maintain accurate records, coordinate events, and serve as a main contact for candidates, clients, and internal teams while assisting with policy compliance. This role offers growth in HR and staffing skills and a collaborative culture.

Qualifications

• 1+ year of experience in customer service, administrative support, or a fast-paced team environment.
• Prior experience in staffing or HR is a plus.
• Strong interpersonal and communication skills.
• Highly organized with the ability to manage multiple priorities.
• Adaptable, tech-savvy, and eager to learn and grow.

Responsibilities

• Support recruitment by sourcing, screening, and onboarding qualified candidates.
• Manage and maintain accurate employee records and application tracking systems.
• Coordinate hiring events, orientations, and ensure compliance with policies and procedures.
• Serve as a key point of contact for candidates, clients, and internal teams.
• Assist in resolving candidate or client inquiries with professionalism and care.
• Help ensure compliance with staffing regulations, safety policies, and documentation standards.

Skills

Customer service

Administrative support

Interpersonal skills

Organization

Tech-savvy

Job description

Staffing Assistant – Join the Ōnin Team!

Who We Are At Ōnin Staffing, we don’t just fill jobs — we create opportunities and empower people. As a Best Places to Work company, we invest in your success with industry-leading benefits, development programs, and a culture that values innovation and collaboration.

About the Role

We’re looking for a detail-oriented and people-focused Staffing Assistant to help support recruitment, onboarding, and workforce coordination. In this fast-paced role, you’ll play a vital part in connecting job seekers with great opportunities while delivering an excellent candidate experience.

What You’ll Do

• Support recruitment by sourcing, screening, and onboarding qualified candidates.


• Manage and maintain accurate employee records and application tracking systems.


• Coordinate hiring events, orientations, and ensure compliance with policies and procedures.


• Serve as a key point of contact for candidates, clients, and internal teams.


• Assist in resolving candidate or client inquiries with professionalism and care.


• Help ensure compliance with staffing regulations, safety policies, and documentation standards.

Ideal Candidate

• 1+ year of experience in customer service, administrative support, or a fast-paced team environment.


• Prior experience in staffing or HR is a plus.


• Strong interpersonal and communication skills.


• Highly organized with the ability to manage multiple priorities.


• Adaptable, tech-savvy, and eager to learn and grow.

Why Join Us?

At Ōnin Staffing, we empower our employees through our Employee Stock Ownership Plan (ESOP), ensuring you share in our success.

Our benefits include:

• Competitive commission structure & bonuses


• 401(k) with 3% match


• Medical, dental, and vision insurance


• Paid vacation & holidays


• Free counseling and legal services


• Tuition reimbursement and more!

Being an Ōninite means finding opportunities to make an impact. Doing that successfully means the people we serve feel something different when they walk through our doors. Ōnin is one of the largest and fastest-growing privately held staffing companies in the U.S., with branches in 26+ states and Teammates nationwide — all built from humble beginnings