Staffing Assistant

Onin Staffing, LLC; Midwest, West Chicago (WY, IL); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

ESOP

Health insurance

401(k) match

Paid time off

Job summary

Onin Staffing, LLC is seeking a Staffing Assistant to support recruitment, onboarding, and workforce coordination. You will help connect job seekers with opportunities and ensure a positive candidate experience.

The role emphasizes strong organizational skills, effective communication with candidates and internal teams, and adherence to staffing regulations and policies. Prior staffing or HR exposure is a plus, with growth opportunities across offices in the US.

Qualifications

• 1+ year of experience in customer service, administrative support, or a fast-paced team environment.
• Strong interpersonal and communication skills.
• Highly organized with the ability to manage multiple priorities.

Responsibilities

• Support recruitment by sourcing, screening, and onboarding qualified candidates.
• Manage and maintain accurate employee records and application tracking systems.
• Coordinate hiring events, orientations, and ensure compliance with policies and procedures.
• Serve as a key point of contact for candidates, clients, and internal teams.
• Assist in resolving candidate or client inquiries with professionalism and care.
• Help ensure compliance with staffing regulations, safety policies, and documentation standards.

Skills

Customer service

Administrative support

Organizational skills

Communication skills

Job description

Staffing Assistant – Join the Ōnin Team!

Who We Are

At Ōnin Staffing, we don’t just fill jobs — we create opportunities and empower people. As a Best Places to Work company, we invest in your success with industry-leading benefits, development programs, and a culture that values innovation and collaboration.

About the Role

We’re looking for a detail‑oriented and people‑focused Staffing Assistant to help support recruitment, onboarding, and workforce coordination. In this fast‑paced role, you’ll play a vital part in connecting job seekers with great opportunities while delivering an excellent candidate experience.

What You’ll Do

• Support recruitment by sourcing, screening, and onboarding qualified candidates.
• Manage and maintain accurate employee records and application tracking systems.
• Coordinate hiring events, orientations, and ensure compliance with policies and procedures.
• Serve as a key point of contact for candidates, clients, and internal teams.
• Assist in resolving candidate or client inquiries with professionalism and care.
• Help ensure compliance with staffing regulations, safety policies, and documentation standards.

Ideal Candidate

• 1+ year of experience in customer service, administrative support, or a fast‑paced team environment.
• Prior experience in staffing or HR is a plus.
• Strong interpersonal and communication skills.
• Highly organized with the ability to manage multiple priorities.
• Adaptable, tech‑savvy, and eager to learn and grow.

Why Join Us?

At Ōnin Staffing, we empower our employees through our Employee Stock Ownership Plan (ESOP), ensuring you share in our success.

Our benefits include:

• Competitive commission structure & bonuses
• 401(k) with 3% match
• Medical, dental, and vision insurance
• Paid vacation & holidays
• Free counseling and legal services
• Tuition reimbursement and more!

If you’re ready to take the next step in your career and create opportunities, you can be part of The Ōnin Group! Your next opportunity could be right here. Being an Ōninite means finding opportunities to make an impact. Doing that successfully means the people we serve feel something different when they walk through our doors. Ōnin is one of the largest and fastest-growing privately held staffing companies in the U.S., with branches in 26+ states and Teammates nationwide — all built from humble beginnings.