Staffing Office Coordinator (Onsite)

Randstad USA; San Diego (CA); On-site; USD 47,000 - 69,000; Full time

Job summary

Randstad USA is seeking a highly adaptable Staffing Office Coordinator to join our fast-paced hospital team. This contract opportunity focuses on day-of staffing and recruitment to ensure safe, appropriate coverage across units.

Responsibilities include real-time staffing decisions, deployment of clinical staff, and adherence to union contracts and procedures, with opportunities to extend into permanent roles.

Qualifications

• Education: High School Diploma or equivalent; Bachelor's degree preferred.
• Experience: 2+ years in healthcare hospital staffing, day-of staffing and recruitment.
• Availability: Flexible to work all shifts, including weekends.
• Proficiency: MS Office, Teams; API Healthcare or similar scheduling tools advantageous.

Responsibilities

• Daily Hospital Staffing: drive day-of staffing across the hospital by real-time census and needs.
• Targeted Deployment: recruit and allocate nurses, CNAs, technicians, and unit coordinators.
• Compliance & Protocol: follow union contracts and detailed procedures for staffing decisions.
• Cross-Functional Communication: central point of contact for staffing changes and updates.

Skills

Microsoft Office

Microsoft Teams

Real-time staffing

Education

High School Diploma

Bachelor's degree

Tools

API Healthcare

Job description

We are seeking a highly adaptable, quick-thinking Staffing Office Coordinator to join our fast-paced hospital team. Please note: This is not a standard administrative assistant role. It is a high-visibility, high-stakes position designed for a dynamic professional who thrives under significant pressure and tight time constraints.

In this role, you will serve as the operational heartbeat of our clinical floors, taking full ownership of day-of staffing and recruitment to ensure all hospital units are safely, appropriately, and efficiently covered.

Position Type: Contract Opportunity (Potential to extend with exposure to permanent opportunities)

Pay Rate: starts at $34, increase with experience!

Schedule: Must be flexible for any shift window between 3:00 AM – 11:30 AM, 11:00 AM – 7:30 PM, or 3:00 PM – 11:30 PM (Includes weekends)

Key Responsibilities

• Daily Hospital Staffing: Drive day-of staffing operations across the hospital by continually assessing real-time unit census and patient care needs.
• Targeted Deployment: Actively recruit and allocate essential clinical and support staff—including Nurses, CNAs, Monitor/Surgical Technicians, and Hospital Unit Coordinators to areas of critical need.
• Compliance & Protocol: Strictly adhere to detailed standard work procedures, operational policies, and complex union contract guidelines when making all staffing and scheduling decisions.
• Cross-Functional Communication: Serve as the primary central point of contact for staffing adjustments, delivering exceptional customer service and clear communication to department heads, unit managers, and medical staff.

Requirements & Qualifications

• Education: High School Diploma or equivalent required; Bachelor’s degree preferred.
• Experience: 2+ years of experience in a healthcare or hospital staffing office environment, specifically managing real-time, day-of staffing and recruitment.
• Technical Proficiency:
• Proficient in Microsoft Office Suite (Word, Excel) and Microsoft Teams.
• Experience with API Healthcare (or similar scheduling software) is a strong plus (training provided for proprietary internal systems).
• Availability: Flexible to work assigned shifts across day, swing, and night windows, including weekend rotations.