Staffing Coordinator

ClearSky Health; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

ClearSky Health is seeking a Staffing Coordinator to ensure timely and appropriate staffing of Nursing department personnel, maintaining proper patient care ratios and integrating company values into daily practice.

The role involves collaborating with Nursing management to set schedules, tracking attendance, and coordinating coverage during planned and unplanned absences. It requires strong organizational and communication skills and a commitment to safety and compliance.

Qualifications

• Proficiency in MS Office (Excel/Word/Outlook/PowerPoint) required.
• Two years of healthcare experience to understand clinical workflows.
• Scheduling experience in a medical setting is preferred.

Responsibilities

• Works with Nursing management to establish staffing patterns and schedules for Nursing department personnel.
• Maintains staff attendance logs and ensures accuracy of records.
• Coordinates securing nursing staff to cover planned absences, leaves, and emergencies, may involve staffing agencies.
• Assists management with timesheets and payroll-related inquiries; investigates discrepancies.
• Coordinates PRN pool to meet coverage needs at all times.
• Communicates attendance issues to DON and HR as needed.
• May be required to work during inclement weather and staffing emergencies.
• Maintains safety standards and ensures infection prevention compliance.
• Maintains regular attendance and completes required trainings.

Skills

MS Office

Scheduling

Critical thinking

Typing

Time management

Communication

Education

High School diploma or equivalent

Two years healthcare experience

Scheduling experience preferred

Tools

MS Office

Job description

Our hospital provides high-quality care that transforms the lives of those living with disabling injuries and illnesses. We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve.

The Staffing Coordinator is responsible for timely and appropriate staffing of Nursing department staff to ensure proper and consistent patient care ratios are met. This position must integrate company values into daily practice.

Essential Functions:

• Works with Nursing management to establish appropriate staffing patterns and schedules for Nursing department personnel.
• Maintains staff attendance logs on all necessary staff so logs are current, accurate, and reflect proper employee status at any given time.
• Coordinates securing nursing staff to fill planned absences, leaves, and unplanned call-ins and special needs during inclement weather and other staffing emergencies. May include coordinating with staffing agencies.
• Assists Nursing management with timesheets and other staffing related payroll needs. Investigates discrepancies as required.
• Coordinates PRN pool with Nursing management to ensure ability to meet coverage needs at any time.
• Communicates attendance issues to DON and HR as needed.
• May be required to work during inclement weather and other staffing emergencies.
• Provides an environment conducive to safety for patients, visitors, and staff. Assesses the risks for safety and implements appropriate precautions. Complies with appropriate and approved safety and Infection Prevention standards.
• Maintains regular attendance in keeping with assigned work schedule.
• Completed required trainings, as assigned.
• Performs other duties as assigned to support overall effectiveness of the organization.

Minimum Job Requirements

Minimum Education & Experience:

• High School diploma or equivalent required.
• Two (2) years’ experience in health care setting required.
• Scheduling experience in medical environment preferred.

Required Licenses, Certifications, and/or Documentation:

• None

Required Knowledge, Skills, and Abilities:

• Demonstrates proficiency in MS Office software, including Excel, Word, Outlook, and PowerPoint.
• Knowledge of planning and scheduling techniques.
• Demonstrates critical thinking skills.
• Demonstrates typing and working math skills.
• Ability to prioritize, meet deadlines, and complete complex tasks.
• Ability to maintain quality and safety standards.
• Ability to maintain proper levels of confidentiality.
• Ability to work closely and professionally with others at all levels of the organization.
• Effective organizational and time management skills.
• Effective written and verbal communication skills.

Physical Requirements Over the Course of a Shift:

• A significant amount of sitting, often for prolonged periods of time.
• Lifting/exerting of up to 25 lbs.
• Sufficient manual dexterity to operate equipment and computer keyboard.
• Close vision and the ability to adjust focus.
• Ability to hear overhead pages.