Staffing Coordinator - Urgently Hiring!

JWilliams Staffing; Costa Mesa (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, Dental, Vision & Life

PTO and Holiday pay

Ongoing training and mentorship

Employee Recognition Programs & Team

Clear career growth opportunities

Team oriented culture

Job summary

JWilliams Staffing, the real estate industry's leading staffing agency, is seeking a Staffing Coordinator to join our corporate team in Irvine. This onsite role in Costa Mesa requires coordinating temporary employee assignments, matching candidates to client orders, and maintaining accurate records while delivering exceptional service in a fast-paced environment.

The ideal candidate has experience in scheduling and customer service, with weekend availability.

Qualifications

• Customer service, scheduling, dispatch, call center, hospitality, or administrative experience.
• Weekend availability required.
• Strong computer and communication skills.

Responsibilities

• Coordinate daily staffing and scheduling activities for client assignments.
• Match qualified temporary employees to open positions based on skills, availability, location, and client requirements.
• Communicate assignment details, confirmations, reminders, and schedule updates.
• Monitor staffing coverage and address call-offs, no-shows, and urgent staffing requests.
• Maintain accurate employee and assignment records within staffing systems.
• Communicate staffing updates with clients and internal teams.
• Partner with Recruitment, Operations, HR, Payroll, and Account Management departments.
• Track staffing activity, assignment status, fill rates, and operational metrics.
• Deliver exceptional customer service while managing multiple priorities in a high-volume environment.

Skills

Customer service

Scheduling

Dispatch

Call center

Hospitality

Administrative

Job description

Staffing Coordinator

Location: Costa Mesa, CA. 92626

Schedule: Monday through Friday + some weekends– Onsite

Pay Range: $20.00 - $24.00 an hour + additional $3.00 for weekend shifts

Launch Your Career with JWilliams Staffing!

JWilliams Staffing, the real estate industry's leading staffing agency, is seeking a Staffing Coordinator to join our corporate team in Irvine. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys helping people, and excels at multitasking.

Summary

The Staffing Coordinator is responsible for coordinating temporary employee assignments by scheduling and placing active and available temporary employees into open client orders. This position is central to daily staffing operations and supports the company’s ability to meet client needs in a timely, professional, and compliant manner.

Why Join Us?

• Medical, Dental, Vision & Life Insurance
• PTO and Holiday pay
• Ongoing training and mentorship
• Employee Recognition Programs & Team Events
• Clear career growth opportunities with a strong promote-from-within culture
• A team-oriented culture where hard work is recognized and rewarded

What You'll Do

• Coordinate daily staffing and scheduling activities for client assignments
• Match qualified temporary employees to open positions based on skills, availability, location, and client requirements
• Communicate assignment details, confirmations, reminders, and schedule updates
• Monitor staffing coverage and promptly address call-offs, no-shows, and urgent staffing requests
• Maintain accurate employee and assignment records within staffing systems
• Communicate staffing updates with clients and internal teams
• Partner with Recruitment, Operations, HR, Payroll, and Account Management departments
• Track staffing activity, assignment status, fill rates, and operational metrics
• Deliver exceptional customer service while managing multiple priorities in a high-volume environment

What We're Looking For

• Customer service, scheduling, dispatch, call center, hospitality, retail, or administrative experience
• Weekend availability required
• Strong computer and communication skills
• Ability to multitask and stay organized under pressureProfessional phone etiquette and problem‑solving skills

JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances. JWilliams Staffing participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the US. JWilliams Staffing complies with all federal E‑Verify rules and responsibilities and provides required federal postings in an electronic format to all candidates and employees via the JWS online portal.