Staffing Assistant - Hospitality & Events

The Party Staff Inc.; Costa Mesa (CA); On-site; USD 28,000 - 30,000; Part time

Job summary

The Party Staff, Inc. is seeking a Part-Time Staffing Assistant to join our Costa Mesa office. This hands-on role supports our Orange County hospitality staffing operations and involves close communication with employees and clients.

You'll coordinate shifts, confirm schedules, and help fill staffing requests for hotels, dining facilities, universities, and events. The position is in-person, Monday–Friday, 12:00 PM–5:00 PM, about 25 hours per week, with starting pay $20–$22/hour.

Qualifications

• High school diploma or equivalent required.
• Experience in hospitality or customer service is a plus.
• Strong phone and text communication skills.

Responsibilities

• Call and text employees regarding shifts and assignments.
• Help fill staffing requests for hotels, dining facilities, universities, and events.
• Confirm schedules and communicate assignment details.
• Update schedules and client orders in the staffing system.
• Assist with recruiting, onboarding, and timesheet review.
• Provide general administrative support to the Orange County team.

Skills

Phone communication

Organization

Customer service

Scheduling

Multi-tasking

Education

High school diploma or equivalent

Job description

Staffing Assistant - The Party Staff, Inc.

The Party Staff, Inc. – Costa Mesa, CA

$20–$22/hour

Part-Time | Monday–Friday | 12:00 PM–5:00 PM | In-Person

ABOUT THE POSITION

The Party Staff, Inc. is hiring a Part-Time Staffing Assistant to join our Orange County team in Costa Mesa.

• We’re a hospitality staffing company, so our office moves quickly. This is a hands‑on position for someone who enjoys working with people, is comfortable on the phone, stays organized, and can adjust when priorities change throughout the day.
• Previous staffing or recruiting experience is NOT required.
• If you have experience in hospitality, restaurants, hotels, catering, events, customer service, scheduling, dispatch, recruiting, or a busy office environment, your experience may translate very well to this position.
• This can also be a great opportunity for someone looking to transition from hospitality operations into an office‑based staffing and operations role.

WHAT YOU’LL DO

As a Staffing Coordinator, you’ll help connect our hospitality employees with available work while supporting the day‑to‑day staffing needs of our Orange County clients.

Responsibilities include:

• Calling and texting employees regarding available shifts and upcoming assignments
• Helping fill open staffing requests for hotels, corporate dining facilities, universities, country clubs, caterers, special events, and other hospitality clients
• Confirming employee schedules and communicating assignment details
• Answering incoming employee calls and assisting with routine scheduling and assignment questions
• Updating schedules, employee availability, staffing notes, and client orders in our staffing system
• Helping the operations team manage call‑offs, schedule changes, and last‑minute staffing needs
• Following up with employees to help ensure open assignments are filled
• Assisting with recruiting, applicant communication, interviews, onboarding, and new‑hire orientation
• Helping review timesheets and employee hours for accuracy
• Maintaining accurate employee and assignment information
• Providing general administrative and office support to the Orange County team

This is NOT a quiet data‑entry position.

A significant part of this job involves communicating with people by phone and text. You should be comfortable making outbound calls, following up with employees, handling frequent communication, and taking initiative when something needs to get done.

SCHEDULE

• Monday–Friday, 12:00 PM–5:00 PM
• Approximately 25 hours per week
• Occasional additional hours may be available or requested based on business needs
• This position is 100% in person at our Costa Mesa office.
• This is NOT a remote or hybrid position.

COMPENSATION

$20–$22 per hour.

Actual starting pay within the posted range will depend on job‑related factors such as relevant experience, skills, qualifications, and other legitimate business considerations.

WHO WE’RE LOOKING FOR

You may be a great fit if you:

• Enjoy talking to people and are comfortable picking up the phone
• Are comfortable making outbound calls throughout the workday
• Are dependable and consistently follow through
• Can stay organized while managing multiple tasks and changing priorities
• Communicate professionally and clearly by phone, text, email, and in person
• Are comfortable learning new computer systems and technology
• Can remain calm and solutions-focused when schedules change or last‑minute staffing needs arise
• Take initiative rather than waiting to be told what needs to happen next
• Have experience in hospitality, customer service, scheduling, staffing, recruiting, dispatch, or administrative support
• Are interested in transitioning from restaurants, hotels, catering, or events into an office and operations environment
• High school diploma or equivalent required.

ABOUT THE PARTY STAFF

The Party Staff, Inc. has specialized in hospitality staffing for more than 37 years.

We provide servers, bartenders, catering attendants, bussers, dishwashers, prep cooks, line cooks, and other hospitality professionals to hotels, corporate dining facilities, universities, country clubs, caterers, venues, private events, and other hospitality organizations.

Our Staffing Assistants play an important role in keeping those operations moving by connecting qualified employees with our clients’ staffing needs.

PHYSICAL REQUIREMENTS

This position primarily involves general office duties, including working at a computer, communicating frequently by telephone and electronic messaging, and performing other administrative and staffing functions.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

EQUAL EMPLOYMENT OPPORTUNITY

The Party Staff, Inc. is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, color, religion, religious creed, ancestry, national origin, citizenship status, age, sex, pregnancy, gender, gender identity, gender expression, sexual orientation, marital status, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable accommodations are available to qualified applicants and employees in accordance with applicable law.