Staffing Coordinator (Scheduler)

Trinity Health; Whitehall Township (MI); On-site; USD 25,000 - 36,000; Full time

Job summary

Trinity Health's The Neighborhoods of White Lake is seeking a Staffing Coordinator to keep nursing and other departments staffed and running smoothly.

You will build schedules, manage last-minute changes, ensure compliance with state staffing rules, process payroll inquiries, and support HR clerical tasks while maintaining accurate personnel files.

Qualifications

• High school diploma or equivalent required.
• 1–3 years scheduling experience in a long-term care environment preferred; knowledge of medical terminology is a plus.
• Excellent communication and customer service abilities.
• Strong organizational skills and attention to detail.
• Ability to adapt to a fast-paced, team-oriented environment.
• Experience in long-term care or geriatric populations is a plus.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Develop and maintain schedules for nursing and other departments.
• Handle last-minute staffing adjustments for absences, vacations, or census changes.
• Ensure compliance with state staffing regulations and budgeted staffing levels.
• Process payroll, maintain accurate records, and assist staff with payroll inquiries.
• Monitor attendance, tardiness, and prepare daily staffing and overtime reports.
• Provide clerical support for HR tasks, including personnel file maintenance and data entry.
• Assist with implementing policies and procedures related to payroll functions.

Skills

Scheduling

Communication

Organization

Microsoft Office

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Employment Type:

Full time

Shift:

Day Shift

Description:

Are you a dynamic organizer with a passion for creating smooth workflows and thriving in team environments? We’re looking for a Staffing Coordinator to join our team at The Neighborhoods of White Lake!

As a Staffing Coordinator , you’ll be at the heart of our operations, ensuring our nursing and other departments run seamlessly. You’ll build schedules, handle last-minute staffing adjustments, and maintain compliance with state staffing regulations. From payroll processing to absence reporting, your organizational prowess will keep everything on track. You’ll also lend your skills to our HR team, assisting with clerical tasks, personnel files, and tracking important data.

Key Responsibilities:

• Develop and maintain schedules for nursing and other departments.
• Handle last-minute staffing adjustments for absences, vacations, or census changes.
• Ensure compliance with state staffing regulations and budgeted staffing levels.
• Process payroll, maintain accurate records, and assist staff with payroll inquiries.
• Monitor attendance, tardiness, and prepare daily staffing and overtime reports.
• Provide clerical support for HR tasks, including personnel file maintenance and data entry.
• Assist with implementing policies and procedures related to payroll functions.

Requirements:

• High school diploma or equivalent required.
• 1-3 years of scheduling experience in a long-term care environment preferred; knowledge of medical terminology and nursing practice is a plus.
• Excellent communication and customer service abilities.
• Strong organizational skills and attention to detail.
• Ability to adapt to a fast-paced, team-oriented environment.
• Experience in long-term care or working with geriatric populations is a plus.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.