Staffing Coordinator III

PTR Global; Allentown (Lehigh County); Hybrid; USD 48,000 - 55,000; Full time

Benefits offered by this job

Hybrid work in Allentown, PA

Job summary

PTR Global is seeking a Staffing Coordinator for a 6-month hybrid role in Allentown, PA. You will onboard and offboard internal and external employees, handling HR paperwork and systems access.

Responsibilities include setting up new hires in HRIS, coordinating background checks, provisioning system access, ordering hardware, and tracking onboarding status. Strong communication and organizational skills are essential.

Qualifications

• Basic knowledge of MS Office.
• Clear verbal and written communication skills.
• Ability to work in a crossfunctional team.
• Strong organizational skills and ability to prioritize tasks.

Responsibilities

• Document onboarding process for new hires for vendor and internal.
• Set up new employees in HRIS system.
• Partner with HR to understand and document status of new hires during the background check/drug testing process and readiness for start date.
• Partner with business operations support team to determine what system access is needed for different groups of new hires.
• Order hardware for internal personnel and ensure vendor personnel have remote desktop access through submission of internal IT tickets.
• Document onboarding status for all new hires, including status of IT tickets for hardware and software.
• Administering any paperwork or materials employees need to begin their tasks.
• Manage sensitive and confidential information from vendor agents safely and securely.
• Ensuring completion of mandatory online onboarding training.
• Inform employees on their first tasks (e.g. which programs to download and how to activate their accounts).
• Manage compliance/audit related activities including weekly time sheets, attendance and tracking of continuing education for all new hires while in training.
• Escalate any HR or technical issues for new hires to supervisors, vendor manager, and training team.
• Distribute manuals, passwords, and guidelines, as needed.
• Manage paperwork for offboarding for vendors and internal hires as needed.
• Other duties as assigned

Skills

Verbal & written communication

Cross-functional teamwork

Organizational skills

Attention to detail

LinkedIn Recruiter

Indeed

Education

Associate or Bachelor’s degree

Tools

MS Office

Job description

Job Title: Staffing Coordinator

Location: Hybrid, Allentown Pennsylvania 18101

Duration: 6 months

Pay Rate: $35-$40

Job Summary:

• The Staffing Coordinator is responsible for all activities related to onboarding and offboarding internal and external employees in the customer organization, including set up of HR onboarding paperwork and systems access.

Job Responsibilities

• Document onboarding process for new hires for vendor and internal.
• Set up new employees in HRIS system.
• Partner with HR to understand and document status of new hires during the background check/drug testing process and readiness for start date.
• Partner with business operations support team to determine what system access is needed for different groups of new hires.
• Order hardware for internal personnel and ensure vendor personnel have remote desktop access through submission of internal IT tickets.
• Document onboarding status for all new hires, including status of IT tickets for hardware and software.
• Administering any paperwork or materials employees need to begin their tasks.
• Manage sensitive and confidential information from vendor agents safely and securely.
• Ensuring completion of mandatory online onboarding training.
• Inform employees on their first tasks (e.g. which programs to download and how to activate their accounts).
• Manage compliance/audit related activities including weekly time sheets, attendance and tracking of continuing education for all new hires while in training.
• Escalate any HR or technical issues for new hires to supervisors, vendor manager, and training team.
• Distribute manuals, passwords, and guidelines, as needed.
• Manage paperwork for offboarding for vendors and internal hires as needed.
• Other duties as assigned

Education/ Experience:

• Basic knowledge of MS Office.
• Clear verbal and written communication skills.
• Ability to work in a crossfunctional team.
• Strong organizational skills and ability to prioritize tasks.

Preferred Qualifications:

• Associate or bachelor’s degree preferred.

Note:

• Is this position limited to office/homebased professional or administrative duties with no driving or field work?
• Description: Answer Yes only if the position is limited to professional or administrative duties performed in a traditional office or remotehome setting (vs. field work, in a plant/warehouse, etc.) and the worker does not operate a motor vehicle for any job duty, other than ordinary commuting to and from work. [ ] No [ X] Yes

Callouts:

• Hybrid (Tuesday Thursday in office, Monday/Friday from home ) in the Allentown, PA office
• Ideal candidates would have experience using LinkedIn Recruiter or Indeed
• Looking for a seasoned Recruiter with a strong attention to detail, ability to build relationships and solid communication skills

Pay Range: $XXX – $XXX

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work.

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