Staffing Coordinator (Full-Time Days)

Rochester Regional Health; Springs (NY); On-site; USD 25,000 - 32,000; Full time

Job summary

Rochester Regional Health at Clifton Springs Hospital is seeking a Staffing Coordinator to provide full staff coordination and support across departments within the Staffing Office. This role focuses on scheduling, data entry, and ensuring adequate nursing coverage in line with department policies and rotation plans.

You will work closely with managers to optimize resources and monitor hours for payroll accuracy.

Qualifications

• Staffing/scheduling experience preferred.
• Excellent organization and coordination skills.
• Strong communication and interpersonal skills.

Responsibilities

• Scheduling. Responsible for smooth and efficient operation of the staffing office; maintain daily posting of nursing staff hours and census; input staff requests, vacations and profile into staffing computer program; schedule staff according to policy; create and post schedule monthly.
• System Management. Manage Kronos system; input data from variance log and enter schedules; review overtime and non-productive time with manager prior to submission on payroll.
• Reporting. Distribute pay period FTE report, variance report and other necessary reporting to director/manager.
• Leadership. Act as the key contact for staff regarding scheduling issues; understand contract terms including cancellation policy and hourly rate; liaise between clinical coordinator and agency for forms; cancel agency as needed.

Skills

Staffing scheduling experience

Organization

Communication

Job description

STATUS: Full Time

JOB TITLE: Staffing Coordinator

LOCATION: Clifton Springs Hospital 2 Coulter Road, Clifton Springs, NY 14432

DEPARTMENT: Nursing

SCHEDULE: Mon - Fri (7am - 3:30pm)

SUMMARY

The Staff Coordinator will provide full staff coordination and support. To optimize resource sharing and provide optimal staffing for all departments within the scope of the defined Staffing Office.

ATTRIBUTES

• Staffing/scheduling experience preferred
• Excellent organization and coordination skills
• Strong communication and interpersonal skills

RESPONSIBILITIES

• Scheduling. Responsible for smooth and efficient operation of the staffing office; act as database administrator for the scheduling system; maintain daily posting of nursing staff hours and census; input staff requests, vacations and profile into staffing computer program; schedule staff according to hired rotation per individual department policy; create and post schedule monthly
• System Management. Manage Kronos system; input data from variance log(s) and enter schedules; review overtime and non-productive time with manager prior to submission on payroll
• Reporting. Distribute pay period FTE report, variance report and any other reporting that is necessary to director/manager
• Leadership. Act as the key contact for staff regarding Kronos issues, schedule requests and agency staffing; understand contract terms to include cancellation policy and hourly rate; know specific requirement for each department for agency use; liaise between clinical coordinator and agency for required forms; cancel agency as volume fluctuates

PHYSICAL REQUIREMENTS: Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

PAY RANGE: $18.00 - $23.50