Staffing Coordinator

Rochester Regional Health; City of Rochester (NY); On-site; USD 26,000 - 35,000; Full time

Job summary

Rochester Regional Health is seeking a Staffing Coordinator at Unity Hospital in the Tele Med Surg department. The primary shift is 6:30 PM–3:00 AM, with every other Wednesday covering the mid-shift 11:00 AM–7:30 PM, to ensure smooth staffing across departments.

The role emphasizes scheduling, Kronos system management, and daily staffing reporting, with strong leadership to liaise with clinical coordinators and agency staff.

Qualifications

• Staffing/scheduling experience preferred
• Excellent organization and coordination skills
• Strong communication and interpersonal skills

Responsibilities

• Scheduling: maintain staffing hours, post monthly schedules and process staff requests.
• System Management: use Kronos for scheduling data and review overtime before payroll.
• Reporting: distribute pay period FTE and variance reports to leadership.
• Leadership: serve as Kronos point of contact and coordinate with departments on staffing policies.

Skills

Staffing scheduling experience

Organization and coordination skills

Communication and interpersonal skills

Job description

SUMMARY

As a Staffing Coordinator, your exceptional management and organizational skills are crucial in optimizing resource sharing and staff distribution throughout all departments.

STATUS:

Full time

LOCATION:

Unity Hospital

DEPARTMENT:

Tele Med Surg

SCHEDULE:

Main shift is 6:30 PM–3:00 AM, with availability required every other Wednesday to work the mid-shift of 11:00 AM–7:30 PM.

ATTRIBUTES

• Staffing/scheduling experience preferred
• Excellent organization and coordination skills
• Strong communication and interpersonal skills

RESPONSIBILITIES

• Scheduling. Responsible for smooth and efficient operation of the staffing office; act as database administrator for the scheduling system; maintain daily posting of nursing staff hours and census; input staff requests, vacations and profile into staffing computer program; schedule staff according to hired rotation per individual department policy; create and post schedule monthly
• System Management. Manage Kronos system; input data from variance log(s) and enter schedules; review overtime and non-productive time with manager prior to submission on payroll
• Reporting. Distribute pay period FTE report, variance report and any other reporting that is necessary to director/manager
• Leadership. Act as the key contact for staff regarding Kronos issues, schedule requests and agency staffing; understand contract terms to include cancellation policy and hourly rate; know specific requirement for each department for agency use; liaise between clinical coordinator and agency for required forms; cancel agency as volume fluctuates

PHYSICAL REQUIREMENTS:

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

PAY RANGE:

$19.00 - $25.75