Staffing Coordinator

Long-term Healthcare Center; Union (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Long-term Healthcare Center is seeking a Staffing Coordinator to coordinate and maintain staffing levels for all nursing departments, ensuring quality resident care in line with federal, state, and facility guidelines. The role involves scheduling, adjustments, and daily communication with nursing staff to support efficient operations.

You will prepare weekly and daily schedules for RNs, LPNs, and CNAs, manage call-outs and agency staff, and monitor overtime while keeping accurate records.

Qualifications

• Experience with scheduling healthcare staff is preferred.
• Familiarity with long-term care regulations is helpful.
• Strong organizational and multitasking abilities required.

Responsibilities

• Prepare and maintain weekly and daily nursing staff schedules (RNs, LPNs, CNAs).
• Ensure adequate staffing coverage for all shifts in compliance with state regulations and facility needs.
• Manage call-outs, replacements, and last-minute staffing changes.
• Coordinate per diem, part-time, and agency staff as needed.
• Monitor overtime to minimize labor costs.
• Maintain accurate staffing records, attendance logs, and timekeeping data.
• Collaborate with nursing leadership to adjust staffing based on census and acuity.

Skills

Scheduling

Staffing

Communication

Multitasking

Problem-solving

Education

High school diploma

Associate’s degree preferred

Job description

Job Title: Staffing Coordinator

Position Summary:

The Staffing Coordinator is responsible for coordinating and maintaining appropriate staffing levels for all nursing departments to ensure quality resident care in accordance with federal, state, and facility guidelines. This role involves scheduling, staffing adjustments, and daily communication with nursing staff to support efficient facility operations.

Key Responsibilities:

• Prepare and maintain weekly and daily nursing staff schedules (RNs, LPNs, CNAs)

• Ensure adequate staffing coverage for all shifts in compliance with state regulations and facility needs

• Manage call-outs, replacements, and last-minute staffing changes

• Contact and schedule per diem, part-time, and agency staff as needed

• Monitor overtime and work to minimize unnecessary labor costs

• Maintain accurate staffing records, attendance logs, and timekeeping data

• Collaborate with nursing leadership to adjust staffing based on census and acuity levels

• Ensure compliance with staffing ratios and regulatory requirements

• Track and report absenteeism, tardiness, and staffing trends

• Assist with onboarding schedules and orientation for new hires

• Communicate effectively with all levels of staff to ensure smooth shift transitions

• Participate in on-call rotation for staffing coverage (if required)

Qualifications:

• High school diploma required; Associate’s degree or healthcare-related education preferred

• Prior experience in scheduling, staffing, or healthcare setting preferred (nursing home experience strongly preferred)

• Knowledge of staffing ratios and long-term care regulations (especially in New Jersey)

• Strong organizational and multitasking skills

• Excellent communication and problem-solving abilities

• Ability to work in a fast-paced environment and handle staffing emergencies