Staffing and Scheduling Coordinator

Optalis Healthcare (Health & Rehabilitation Centers); Grand Rapids (MI); On-site; USD 42,000 - 61,000; Full time

Job summary

Optalis Healthcare (Health & Rehabilitation Centers) seeks a Staffing/Scheduling Coordinator to ensure nursing staff coverage meets resident care needs and regulatory requirements. They manage the clinical master schedule, track attendance, oversee agency use, and provide clerical support to the Nursing Department.

The role requires coordinating master staffing, confirming shifts, vacations, and call-offs, maintaining PBJ reporting, and communicating updates to nursing leadership and facility

Qualifications

• Requires organizational and scheduling capabilities in a healthcare setting.
• Excellent communication and problem-solving abilities are essential.

Responsibilities

• Develop and maintain master staffing schedules based on census and budget.
• Ensure compliance with federal, state, and facility staffing regulations.
• Track coverage for open shifts, vacations, and call-offs.
• Maintain staffing records, attendance logs, and PBJ reporting.
• Collaborate with HR/Payroll on timekeeping and personnel changes.
• Communicate staffing updates to nursing leadership and facility administration.
• Monitor agency usage and verify hours worked.
• Support survey readiness with accurate staffing documentation.

Skills

Organizational skills

Scheduling skills

Communication

Problem-solving

Education

High school diploma or equivalent

Job description

The Staffing/Scheduling Coordinator ensures appropriate nursing staff are scheduled to meet resident care needs and regulatory requirements. This role manages the clinical master schedule, tracks attendance, oversees agency usage, and provides clerical support to the Nursing Department.

Key Responsibilities:

• Develop, maintain, and adjust master staffing schedules based on census and budget.
• Ensure compliance with federal, state, and facility staffing regulations.
• Track and secure coverage for open shifts, vacations, and call-offs.
• Maintain staffing records, attendance logs, and PBJ reporting.
• Collaborate with HR/Payroll Coordinator on timekeeping, PTO, and personnel changes.
• Communicate staffing updates to nursing leadership and facility administration.
• Monitor and report agency usage and verify hours worked.
• Support survey readiness by maintaining accurate staffing documentation.
• Organizational and scheduling skills.
• Knowledge of staffing regulations and PBJ reporting.
• Proficiency with scheduling and timekeeping software.
• Communication and problem-solving abilities.

Required:

• High school diploma or equivalent.
• Experience with staffing and scheduling in healthcare environment.

Preferred:

• Experience in long-term care or skilled nursing setting.