Staffing Coordinator

Aurora-SAN-Diego; San Diego (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

401K Retirement Plan

Health Insurance

Vision Insurance

Dental Insurance

Sick Pay

Tuition Reimbursement

Employee Assistance Program

Job summary

Aurora-SAN-Diego is seeking a Staffing Coordinator to plan the Nursing department work schedules and coordinate training needs. The role liaises with the CNO and Nursing Leadership to ensure adequate staffing and timely education for staff.

Responsibilities include adjusting daily schedules, tracking timekeeping, coordinating education, and evaluating staffing needs for overtime or new hires, while upholding service standards and cost efficiency.

Qualifications

• Adjusts daily staffing schedule based on acuity and census.
• Maintains accurate attendance records and timekeeping.
• Coordinates education and onboarding for nursing staff.
• Prefers UKG scheduling knowledge and related tools.
• Demonstrates strong communication and problem-solving skills.

Responsibilities

• Adjust daily staffing schedule in response to acuity, census, sick calls, and 1:1s.
• Coordinate with business office for military shopping.
• Advise leadership on hiring needs and overtime usage.
• Ensure timekeeping system is up-to-date for each pay period.
• Provide clerical support for nursing administration as requested.
• Maintain record keeping for Administrative Nursing Personnel.
• Coordinate educational activities for nursing staff.
• Manage F.T.E. for Nursing staff.
• Uphold ethical and customer service standards.
• Participate in process improvements and cost-saving measures.

Skills

Scheduling

Communication

Problem solving

Clerical accuracy

Education

Bachelor’s degree in Health Science

One year clerical experience in healthcare, staffing, scheduling

High School Diploma or equivalent

BLS Certification for Healthcare Providers

Tools

UKG Advance Scheduler

Attendance software

Job description

The staffing coordinator is responsible for coordinating the work schedule for the Nursing department and any training/education needs. The Coordinator acts as a liaison resource with the Chief Nursing Officer and nursing management to the nursing staff in training and educational activities. Is responsible for F.T.E management of the nursing assistance with assistance from the CNO and Nursing Leadership

*Pay Range: $25/hr. to $28/hr.

Essential functions:

• Adjusts the daily staffing schedule, problem-solving difficult situations with CNO, and ADON of Nursing based on change in acuity, change in census, sick calls, 1:1's and Q 5's
• Coordinate with business office with military shopping.
• Advises CNO/ADON of potential staffing needs that may require hiring FT, PT, or PD staff. Manages appropriate usage of staff, manages appropriate usage of overtime hours.
• Ensures time keeping system is updated and current for given pay period.
• Receives vacation and holiday requests from nursing staff; advises CNO/ADON if staffing coverage is adequate for approval of requests in a timely manner.
• Provides clerical support for nursing administration as requested, including maintaining current employee phone numbers
• Utilize scheduling tools and resources as directed.

-UKG

-UKG Advance Scheduler

- Use ASD Scheduler Mobile Phone for all correspondence with staff.

• Maintain record keeping for all Administrative Nursing Personnel.
• Responsible for coordinating educational activities for all nursing staff.
• Responsible for F.T.E management of Nursing staff.
• Performs related duties as requested and all duties specifically outlined in the staffing coordinator competency checklist.
• Upholds the organization's ethics and customer service standards.
• Actively participates as a team member toward completion of department goals
• Participate effectively in process improvement changes. Originates action to improve existing conditions and processes. Uses appropriate methods to identify opportunities, implement solutions, and measure impact.
• Communicates and interacts appropriately with all personnel, is open to others’ ideas and opinions, supports the department’s/organization’s efforts, maintains confidentiality, is viewed by others as an example of professional, considerate behavior. Maintains flexibility to adapt to different methods of achieving work-related goals.
• Remains open to constructive feedback/guidance from leadership, actively participates in the ongoing improvement of the scheduling department.
• Works efficiently, utilizes all resources in a cost-effective manner, adheres to organization’s policies and procedures, actively seeks ways to reduce cost and conserve resources to improve results. Demonstrates social responsibility.
• Assists with new employee orientation. Creates a receptive environment for new employees, making them welcome and assisting both informally and formally with new employee orientation.
• Making sure each new employee receives and completed a competency packet and is assigned a preceptor and schedules orientation of each unit.
• Maintains proper attendance- stays within attendance policy guidelines. Regular/reliable attendance is required. Demonstrates flexibility in scheduling.
• Demonstrates safe work habits and knowledge of all related requirements and practices relative to job assignment. Completes incident reports according to policy for work-related illness or injury. Follows all established infection control practices. Assists in maintaining a safe environment at ASD. Knows emergency plans and participates in all emergency preparedness activities.

• High School Diploma or equivalent

• BLS (Basic Life Support ) Certification for Healthcare Providers following the American Heart Association guidelines

Preferred Education and Experience:

• Bachelor’s degree in Health Science preferred.
• One year clerical experience in healthcare, staffing, scheduling.
• UKG system knowledge

• 401K Retirement Plan
• Health Insurance
• Vision Insurance
• Dental Insurance
• Pet Insurance
• Healthcare Spending Account & Dependent Care Spending Account
• Life Insurance (Supplemental Life, Term, and Universal plans are also available.)
• PTO Plan
• Holiday Premium Pay
• PTO Cash Out option
• Sick Pay
• Short and Long-Term Disability (with additional buy-in opportunities)
• Tuition Reimbursement
• Employee Assistance Program
• ID Theft Protection

• Employee Appreciation Events

• Employee Discount Opportunities