Staffing Coordinator - FlexStaff

Northwell Health; City of Poughkeepsie (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Northwell Health is seeking a payroll scheduling analyst to analyze, verify, and report on employee schedules, ensuring proper staffing to meet patient care needs. You will work under supervision to conduct payroll functions and prepare reports identifying cost-saving opportunities.

Responsibilities include developing nurses and staff schedules in staffing software, monitoring clock-in/out, and coordinating with HR/payroll to ensure accuracy and compliance while supporting department leaders in

Qualifications

• Bachelor's Degree required, or an equivalent combination of education and related experience.
• 1-3 years of relevant experience required.
• UKG timekeeping experience preferred.

Responsibilities

• Analyze, verify, track and report employee schedules for accuracy; prepare software-based time utilization reports and review with team leaders for trends and cost savings.
• Develop schedules for nurses, aides, therapists, or other patient care providers in staffing software.
• Identify daily cost-saving opportunities regarding payroll and overtime; input daily scheduling changes based on requests for time off.
• Monitor clock-in/clock-out procedures, notify management of absences, and prepare/payroll data for submission to Corporate Payroll.
• Prepare time utilization reports, turnover and vacancy reports, attendance reports, and on-demand reports.

Skills

Scheduling software

Payroll knowledge

Data analysis

Communication

Education

Bachelor's Degree

Tools

UKG timekeeping

Job description

Analyzes, verifies, tracks and reports on employee schedules to ensure that the facility is appropriately staffed to meet patient care needs. Works under supervision, to conduct payroll functions in the software and prepares relevant reports to identify cost saving opportunities

M-F 3p-11:30p, weekends and holidays as needed.

Responsibilities:

• Analyzes, verifies, tracks and reports employee schedules for accuracy; prepares software-based time utilization reports and reviews with team leaders to identify trends in staff scheduling and cost saving opportunities
• Develops schedules for nurses, aides, therapists, or other patient care providers in a staffing software
• Identifies daily cost saving opportunities regarding payroll and utilization of overtime; inputs daily scheduling changes based on receives requests for time off
• Monitors clock-in/clock-out procedures, notifies management of absences, and prepares and transmits information for payroll. Reviews overtime and signs off on payroll with management prior to submission deadline to Corporate Payroll
• Prepares time utilization reports, monthly turnover and vacancy report, employee attendance reports, daily zone report and reports requested on demand
• Partners with team leaders to ensure accuracy of position control and licenses/certifications
• Participates in the orientation and in-service training of staffing department employees
• Acts as a liaison between assigned departments and Human Resources/Corporate HR Payroll
• Operates under general guidance and work assignments are varied and require interpretation and independent decisions on course of action
• Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Qualifications:

• Bachelor's Degree required, or equivalent combination of education and related experience
• 1-3 years of relevant experience, required.
• UKG timekeeping experience, preferred.

*Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).