Staffing Coordinator

Harboroaks; Saint Paul (MN); On-site; USD 33,000 - 41,000; Full time

Job summary

Capitol Park Mental Health in Minnesota is seeking a Staffing Coordinator to organize and prepare work schedules for all nursing units based on census and patient acuity. The role collaborates with HR and payroll to resolve paycheck issues and ensures coverage for time-off and call-outs.

The position requires experience with automated scheduling platforms, proficiency in Microsoft Word/Excel, and a high school diploma or equivalent.

Qualifications

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge required.

Responsibilities

• Monitor census, staffing, admissions and discharges to ensure proper staffing per shift.
• Prepare monthly staffing schedule and communicate issues to staff.
• Amend schedules to maintain quality patient care.
• Find coverage for time-off requests and call-outs.
• Track absenteeism and distribute reports to leaders.
• Coordinate staffing for program transports as needed.
• Provide administrative support and assist HR/payroll as required.
• Attend staffing and nursing leadership meetings.

Skills

Automated scheduling platforms

Healthcare scheduling

Microsoft Word

Microsoft Excel

Education

High School diploma or equivalent

Tools

Scheduling software

Word processing

Spreadsheet tools

Job description

Overview

The Staffing Coordinator at Capitol Park Mental Health will be responsible for organizing and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Pay: $24.00 - $30.00/hour

Responsibilities

ESSENTIAL FUNCTIONS:

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time-off requests and call-outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.
• Calculate lateness, Daily FTE and weekend shift reports (bi-weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.
• CAPPK

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