Staffing Coordinator

Inova Health System; Falls Church (VA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement: 5% match

Tuition and student loan assistance: $

Mental health support: sessions

Paid time off and parental leave

Job summary

Inova Health System is seeking a Staffing Coordinator to join Inova Fairfax Hospital in Falls Church, VA. The role focuses on maintaining staff schedules and coordinating shift coverage for clinical and non-clinical departments in a fast-paced hospital setting.

The ideal candidate has at least 1 year of office experience, a high school diploma or equivalent, and comfort using scheduling tools such as Smart Square. The position is full-time with competitive health benefits and work-life support.

Qualifications

• 1 year of relevant office experience in a fast-paced environment.
• Proficiency with scheduling and staffing processes.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Prepares and maintains daily, weekly, and monthly staff schedules.
• Coordinates shift coverage for call-outs, vacations, and staffing shortages.
• Maintains accurate records of time, attendance, and staffing levels.
• Supports onboarding and orientation scheduling for new hires.
• Analyzes staffing usage and trends to identify optimization opportunities.
• Assists with data entry and reporting related to staffing metrics.

Skills

Organizational skills

Attention to detail

Time management

Education

High School diploma or equivalent

Tools

Smart Square

Job description

Inova Fairfax Hospital is looking for a highly organized and detail oriented Staffing Coordinator to join the team. This role will be full-time.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental, and vision coverage and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions - starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave.

The Staffing Coordinator is responsible for supporting the scheduling and staffing needs of clinical and non-clinical departments. This role ensures adequate coverage by maintaining schedules, tracking attendance, and coordinating shift assignments.

Job Responsibilities

• Prepares and maintains daily, weekly, and monthly staff schedules.
• Coordinates shift coverage for call-outs, vacations, and staffing shortages.
• Communicates schedule changes to staff and department leaders.
• Maintains accurate records of time, attendance, and staffing levels.
• Assists with data entry and reporting related to staffing metrics.
• Supports payroll processing by verifying timekeeping records.
• Serves as a liaison between departments, supervisors, and staff regarding scheduling needs.
• Responds to inquiries related to shifts, availability, and staffing policies.
• Notifies leadership of staffing gaps or trends that may impact operations.
• Ensures compliance with staffing guidelines, labor laws, and union agreements (if applicable).
• Maintains confidentiality of employee information and personnel records.
• Utilizes the Smart Square application in everyday system staffing matters as well as helping team members and leaders with Smart Square-related questions and issues.
• Assists with onboarding and orientation scheduling for new hires.
• Analyzes staffing usage and trends throughout the Health System and within Smart Square to identify opportunities of staffing improvement and optimization.
• Takes incoming calls and call outs and updates Smart Square to reflect daily system-wide staffing shortages.
• May perform additional projects and duties as assigned.
• Experience: 1 year of relevant office experience in a fast-paced environment
• Education: High School diploma or equivalent