Administrative Coordinator

Inova Health System; Alexandria (VA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Healthcare coverage

Retirement match

Education assistance

Student loan help

Mental health support

PTO & Flexible schedules

Job summary

Inova Mount Vernon Hospital in Virginia is seeking an Administrative professional to join the Nursing Administrative team. The full-time role operates Monday–Friday, Day shift, onsite at the hospital.

The position supports department operations, coordinates meetings and events, tracks budgets, maintains records, and collaborates with payroll and HR. A High School diploma or GED and one year of relevant office or healthcare experience are required.

Qualifications

• Education requirement: High School Diploma or GED.
• Experience requirement: One year of relevant office or healthcare experience.

Responsibilities

• Schedules and coordinates meetings and special events including facilities, catering and logistics; makes travel arrangements as needed.
• Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and reports.
• Processes requisitions, invoices, expense reports, and handles petty cash as applicable.
• Revises processes and documents; creates/edits MS Office documents and presentations.
• Maintains confidential employee records and liaises with payroll and HR.
• Coordinates schedules of support staff and orients new employees on policies.
• Maintains and manages medical records workflows and chart preparation for transfers/discharges.

Skills

MS Office

Education

High School Diploma or GED

Tools

MS Office

Job description

Inova Mount Vernon Hospital is seeking a dedicated Administrative to join the Nursing Administrative team. This role will be full-time Monday – Friday, Day shift.

Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

• Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed.
• Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals.
• Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point).
• Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.
• Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.
• Coordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures.
• May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical records including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.

Minimum Qualifications:

• Education: High School or GED.
• Experience: One (1) year relevant office or healthcare experience.

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare.

Inova Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.

Job Info

• Job Identification 690037
• Job Category Administrative Services
• Locations Inova Mount Vernon Hospital (On-site)
• Degree Level High School Diploma or Equivalent (GED/HSE)