STAFFING COORDINATOR

Talentify; Alexandria (LA); On-site; USD 38,000 - 48,000; Full time

Job summary

Talentify in Louisiana is seeking a scheduling coordinator to organize and prepare work schedules for nursing units, based on census and patient acuity. The role supports multiple units and programs, ensuring adequate staffing for each shift.

You will monitor staffing levels, communicate issues, coordinate coverage for time off, and work with HR and payroll to resolve issues. Proficiency with Word, Excel, and automated scheduling platforms is required; CPR certification is required.

Qualifications

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

Responsibilities

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time-off requests and call-outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.
• Calculate lateness, Daily FTE and weekend shift reports (bi-weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.
• Perform other functions and tasks as assigned.

Skills

Automated scheduling platforms

Healthcare scheduling

Staffing coordination

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Purpose statement

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Responsibilities

Essential functions

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time-off requests and call-outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.
• Calculate lateness, Daily FTE and weekend shift reports (bi-weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.

Other functions

• Perform other functions and tasks as assigned.

Qualifications

Education/experience/skill requirements

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

Licenses/designations/certifications

• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

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