Staff Assistant II w/Active TS/SCI Clearance

Columbus Technologies and Services; Pasadena (CA); On-site; USD 65,000 - 105,000; Full time

Job summary

Columbus is seeking an administrative support professional for an on-site role at NASA Jet Propulsion Laboratory in Pasadena, CA. The position involves providing office support such as scheduling, correspondence, travel arrangements, and document preparation in a fast-paced environment.

The role requires an active TS/SCI clearance and the ability to handle sensitive information. It is an 18-month contract with the potential for extension or conversion, and is offered as a W2 with full benefits.

Qualifications

• Must have active TS/SCI clearance.
• Experience providing general office support and scheduling travel/meetings.
• Strong MS Office/365 skills with ability to create memos/presentations.
• Excellent verbal and written communication across all levels.
• Able to multi-task in a fast-moving environment.

Responsibilities

• Provide office support including purchasing, information distribution, and visitor reception.
• Arrange travel, meetings, events, and conferences; schedule appointments.
• Receive, refer, or answer mail and routing calls; maintain files.
• Create letters, memos, presentations, spreadsheets, and reports.
• Support project and peer reviews and track action items.

Skills

MS Office/365

Initiative/follow-through

Team player

Verbal & written communications

Multi-tasking

Job description

OVERVIEW

Must have anActive TS/SCI Clearance

Duration - 18 month contract position with potential to be extended or converted

W2 with full benefits,5/40 Work Schedule

Customer and contract specific training will be required and provided.

Location - NASA Jet Propulsion Laboratory, Pasadena, CA (onsite)

Offer contingent on ability to successfully pass a background check and drug screen

Salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

JOB DESCRIPTION

Provide office support to one or more individuals which involves purchasing; distributing information; receiving visitors; arranging travel, meetings, events and/or conferences; scheduling appointments; receiving, referring, or answering mail; setting up and maintaining files; answering and routing calls; creating letters, memos, presentations, spreadsheets and reports.

• Composes and prepares moderately complex correspondences.
• Routes mail inquiries as appropriate.
• Processes and maintains sensitive information.
• Manages calendars, schedules meetings and appointments for management.
• Coordinates special events.
• Prepares presentation and graphic materials.
• Tracks an organization&s action items.
• Participates in supporting project and/or peer reviews.

REQUIRED SKILLS

• Solid MS Office/365 skills.
• Initiative/follow-through.
• Team player.
• Excellent, succinct and professional verbal and written communications; ability to appropriately communicate at all levels from trades to VIPs.
• Productive in a fast-moving, multi-tasking environment.

Equal Opportunity/Affirmative Action

Columbus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, marital status, age, national origin, veteran status, disability status, or any other characteristic protected by applicable federal, state, or local law. As a federal contractor, Columbus participates in the E-Verify Program to confirm eligibility to work in the United States.