Administrative Coordinator - Disability Services Center

FCA Family & Children’s Association; East Farmingdale (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Job summary

Farmingdale State College seeks an Administrative Coordinator for the Disability Services Center to provide comprehensive administrative support and ensure the smooth and efficient daily operation of the Center. This role requires excellent organizational skills, attention to detail, strong communication abilities, and a commitment to fostering an inclusive environment for students with disabilities.

The Coordinator will interact with students, faculty, staff, and external stakeholders,

Qualifications

• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of disability-related laws and regulations (e.g., ADA, Section 504).

Responsibilities

• Office Management: Welcome visitors, answer calls, respond to inquiries.
• Maintain office supplies, equipment, and files with confidentiality in mind.
• Coordinate scheduling for meetings and events, reserve rooms.
• Manage emails and document workflows to improve efficiency.

Skills

Organizational skills

Time management

Communication

Confidentiality

Microsoft Office

ADA/504 knowledge

Tools

Accommodate software

Microsoft Word

Assistive technology

Job description

Administrative Coordinator - Disability Services Center

Farmingdale State College is a recognized leader in applied learning. With over 10,000 students, FSC is the State University of New York's largest college of applied science and technology, with 96% of graduates working in New York State and 75% working on Long Island. Farmingdale prepares emerging leaders in the growing technology, engineering, business and health care fields.

Farmingdale State College is committed to inclusivity and excellence as part of our mission and culture. The College has received the 2022, 2023 and 2024 Higher Education Excellence in Diversity (HEED) Award. We seek candidates of all backgrounds who embrace these values and the broader mission of public higher education.

The College is increasingly focused on expanding student engagement. In addition to the highly successful NCAA Division III athletic program, Esports, and an extensive array of student clubs and organizations give FSC a strong culture of civic responsibility.

Job Description:

Farmingdale State College seeks an Administrative Coordinator for the Disability Services Center to provide comprehensive administrative support and ensure the smooth and efficient daily operation of the Center. This role requires excellent organizational skills, attention to detail, strong communication abilities, and a commitment to fostering an inclusive and accessible environment for students with disabilities. The Coordinator will interact with students, faculty, staff, and external stakeholders, maintaining confidentiality and professionalism at all times.

Essential Duties and Responsibilities:

Office Management:

• Manage the front desk, including greeting visitors, answering phone calls, and responding to inquiries.
• Maintain office supplies and equipment, including ordering, inventory management, and troubleshooting.
• Manage incoming and outgoing emails.
• Maintain and organize physical and electronic files, ensuring confidentiality and accessibility.
• Coordinate scheduling for meetings, appointments, and events, including room reservations.
• Develop and implement office procedures and systems to improve efficiency.

Student Support and Testing Center Support:

• Assist students with disabilities in accessing services, including scheduling appointments, completing paperwork, requesting accommodations and navigating the registration process.
• Provide information and resources to students regarding disability services, accommodations, and related policies.
• Maintain confidential student records, ensuring accuracy and compliance with relevant regulations (e.g., FERPA, HIPAA).
• Communicate effectively with students, providing support and guidance as needed.
• Assist with the testing center, including scheduling, proctoring and communication with faculty.

Communication and Collaboration:

• Serve as a liaison between the Disability Services Center and other departments within the institution.
• Communicate effectively with faculty, staff, and external stakeholders regarding disability services and accommodations.
• Maintain accurate records of communications and interactions.
• Assist with budget preparation and monitoring.
• Process invoices and purchase orders.
• Track expenses and maintain financial records.
• Utilize and maintain various software programs, including accommodate, word processing software, and assistive technology.
• Provide technical support to professors, staff, and students as needed.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

• Commitment to diversity and university initiatives supportive of diversity and inclusion.
• Interest in participating in student-centered service activities.
• Desire to apply expertise in promoting civic engagement with the College's many community partners.

Requirements:

MINIMUM QUALIFICATIONS:

• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of disability-related laws and regulations (e.g., ADA, Section 504).

PREFERRED QUALIFICATIONS:

• Experience working with students with disabilities.
• Experience working in higher education.
• Experience proctoring exams in a testing center.

Additional Information:

This is a full-time UUP position.

• For the first 10 working days, beginning Tuesday, September 8, 2026, and ending Monday, September 21, 2026, applications will be limited to UUP Farmingdale.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans.

Visit ourWhy Work at FSC page to learn more about FSC and the total rewards we offer.

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.