Staff Assistant

johngore; Baltimore (MD); On-site; USD 23,000 - 32,000; Part time

Job summary

The John Gore Organization’s France-Merrick Performing Arts Center is seeking a part-time Staff Assistant to join the team in Baltimore, MD. You will provide essential administrative support to the President and Vice President, assist with sponsorship signage, and collaborate with Marketing on operational initiatives.

Candidates should have a 4-year undergraduate degree (preferred) and strong Microsoft Office and Excel skills.

Qualifications

• A 4-year undergraduate degree in arts or business is preferred.
• Ability to read, analyze, and interpret common articles, contracts, and financial reports.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Responsibilities

• Answer all incoming telephone calls and maintain the automated attendant system.
• Provide direct administrative support to the President and Vice President.
• Support the sponsorship department by administrating the location for all sponsorship signage and programs.
• Work closely with the Marketing Department to provide operational support for various initiatives.
• Prepare paperwork for new hires, terminated employees, and other employment changes.

Skills

Communication

Organizational skills

Budgeting basics

Education

4-year undergraduate degree in arts or business

Tools

Microsoft Office

Excel

Job description

THE JOHN GORE ORGANIZATION is the leading presenter, distributor, and marketer of Broadway theatre worldwide. Under the leadership of theater producer and owner John Gore, its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com and Group Sales Box Office. Its productions span Broadway, Off Broadway, London's West End, Japan and 48 North American markets. It has won Tonys in every producing category as well as numerous other Drama League, Drama Desk and Olivier awards.

We are committed to developing an inclusive and supportive culture, where employees have equal opportunity for growth.

$20.00/hour

FLSA Status: Non-Exempt

Summary

The France-Merrick Performing Arts Center is seeking a motivated, ambitious, organized, outgoing, and dedicated performing arts professional to join the team at the Center as a part-time Staff Assistant.

Duties and Responsibilities

• Answer all incoming telephone calls and maintain the automated attendant system
• Provide direct administrative support to the President and Vice President
• Support the sponsorship department by administrating the location for all sponsorship signage and programs
• Work closely with the Marketing Department to provide operational support for various initiatives
• Prepare paperwork for new hires, terminated employees, and other employment changes
• Maintain union personnel files
• Keep the office organized, stocked, and tidy
• Assist in various accounting duties
• Assist with the ticket donation program
• Organize, scan, and file all financial settlements
• Perform financial data entry for each engagement and event at the venue
• Complete expense reports for the President and Vice President
• Perform other duties as assigned by the President and Vice President

Competencies

• Cooperation
  • Establishes and maintains effective relations
  • Exhibits tact and consideration
  • Offers assistance and support to co-workers
  • Works cooperatively in group situations
  • Works actively to resolve conflicts
• Quality Management
  • Looks for ways to improve and promote quality
  • Demonstrates accuracy and thoroughness

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

A 4-year undergraduate degree in arts or business is preferred, but not required.

Language Skills

• Ability to read, analyze, and interpret common articles, contracts, and financial reports.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Ability to effectively present information to top management, public groups, and/or boards of directors.

Mathematical Skills

• This position requires basic knowledge of budgeting and data entry. A solid understanding of basic accounting and spreadsheets is required.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

• To perform this job successfully, an individual should have knowledge of Microsoft Office. Proficiency in Microsoft Excel is preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to:
Stand
Walk
Use hands to finger, handle, or feel
Reach with hands and arms
Climb or balance and stoop, kneel, crouch, or crawl
The employee must frequently lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to:
A great deal of walking, including up and down ramps and staircases;
High, precarious places
Tight, restricted areas
The noise level in the work environment is usually moderate.

Acknowledgement

The above job description is not intended to be an all-inclusive list of duties