Accounts Payable Specialist

Beacon Hill; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill in Pittsburgh, PA is seeking a motivated Accounts Payable Specialist to join our growing accounting team. You will handle high-volume vendor invoices, expense reports, and payments, while ensuring accuracy and compliance.

The ideal candidate will have an associate degree in accounting or related field and 1–3+ years of AP or general accounting experience, plus strong Excel and ERP experience. This full-time role offers a hybrid work environment and a collaborative culture.

Qualifications

• Associate degree in accounting/finance or related field preferred.
• 1–3+ years of accounts payable or general accounting experience.
• Understanding of full-cycle accounts payable processes.
• Experience with accounting software and ERP systems.
• Strong Excel and Microsoft Office skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and customer service skills.
• High attention to detail and organizational abilities.
• Self-motivated and able to work independently while collaborating with a team.

Responsibilities

• Process a high volume of vendor invoices, expense reports, and payment requests accurately and efficiently.
• Perform invoice coding, data entry, matching, and payment processing activities.
• Review documentation for accuracy, completeness, approvals, and compliance with company policies.
• Maintain vendor records and build positive vendor relationships.
• Research and resolve invoice discrepancies, payment issues, and account variances.
• Monitor accounts payable aging reports and ensure timely vendor payments.
• Assist with monthly sales tax filings and other regulatory reporting requirements.
• Support month-end and year-end close processes.
• Reconcile AP subledgers to the general ledger.
• Prepare cash flow, aging, and payables reports for management.
• Respond to inquiries from vendors and internal departments regarding payment status and accounting matters.
• Utilize accounting systems, Excel, and reporting tools to maintain accurate financial records.

Skills

Excel

Office suite

Communication

Customer service

Education

Associate's degree in Accounting/Finance

Tools

ERP systems

Accounting software

Job description

We are seeking a motivated and detail-oriented Accounts Payable Specialist to join a growing accounting team. This opportunity is ideal for an accounting professional with full-cycle AP experience who thrives in a fast-paced environment, enjoys problem-solving, and takes ownership of their work.

Responsibilities

• Process a high volume of vendor invoices, expense reports, and payment requests accurately and efficiently
• Perform invoice coding, data entry, matching, and payment processing activities
• Review documentation for accuracy, completeness, approvals, and compliance with company policies
• Maintain vendor records and build positive vendor relationships
• Research and resolve invoice discrepancies, payment issues, and account variances
• Monitor accounts payable aging reports and ensure timely vendor payments
• Assist with monthly sales tax filings and other regulatory reporting requirements
• Support month-end and year-end close processes
• Reconcile AP subledgers to the general ledger
• Prepare cash flow, aging, and payables reports for management
• Respond to inquiries from vendors and internal departments regarding payment status and accounting matters
• Utilize accounting systems, Excel, and reporting tools to maintain accurate financial records

Qualifications

• Associate's degree in Accounting, Finance, or related field preferred
• 1-3+ years of Accounts Payable and/or general accounting experience
• Understanding of full-cycle accounts payable processes
• Experience working with accounting software and ERP systems
• Strong Microsoft Excel and Microsoft Office skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent communication and customer service skills
• Strong attention to detail and organizational abilities
• Self-motivated, proactive, and able to work independently while collaborating with a team

Preferred Experience

• High-volume invoice processing experience
• Exposure to month-end close activities and account reconciliations
• Experience with sales tax or other regulatory reporting
• Vendor management and discrepancy resolution experience

Schedule & Work Environment

• Full-time, Monday through Friday
• Standard business hours with occasional overtime as needed
• Pittsburgh, PA area
• Onsite or hybrid work environment depending on business needs
• Professional yet collaborative team culture

Opportunity

This is an excellent opportunity to join a growing organization where your contributions will have a direct impact. The ideal candidate will be eager to learn, take ownership of responsibilities, and grow within a supportive accounting team while gaining exposure to a wide range of accounts payable and accounting functions.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future