Staff Accountant: Property Management Close & Reporting

Gebhardt Property Management; Portland (ME); Sur place; USD 65 000 - 85 000; Plein temps

Avantages offerts par ce poste

Health, dental, and vision insurance

Paid time off

Stable, supportive team

Résumé du poste

Gebhardt Property Management in Portland, Maine is seeking a Staff Accountant to support monthly close, reporting, and accurate financials for properties and associations. You’ll work with the Controller, GM, owners, and teams to ensure numbers are complete and timely.

The role covers journal entries, AP, reconciliations, budgets, year-end, and file management across multiple entities. Strong QuickBooks Online and Excel skills, attention to detail, and independence are essential.

Qualifications

• Bachelor’s degree in accounting or finance, or equivalent experience.
• 2+ years accounting experience, including month-end close.
• Strong understanding of cash-basis and accrual accounting.
• Exceptional attention to detail and accuracy.
• Experience with accounts payable and billing or invoicing.
• Solid understanding of journal entries, balance sheet reconciliations, and GAAP basics.
• Proficient with QuickBooks Online and Excel (VLOOKUPs, pivots).
• Ability to manage multiple entities and deadlines.
• Clear, professional communication with team members, property owners, and association boards.
• Discretion and integrity when handling confidential financial information.

Responsabilités

• Prepare and post journal entries, including accruals, prepaids, reclasses, and adjustments.
• Complete assigned tasks on the month-end close checklist and meet business-day deadlines.
• Review property and association financials for errors or unusual balances before they go to the Controller.
• Help the team meet reporting deadlines for owner financials and HOA financial packages.
• Enter and code vendor invoices for maintenance, utilities, insurance, taxes, and contractor work.
• Match invoices to work orders, receipts, and supporting documentation.
• Prepare weekly check and ACH payment batches for Controller review.
• Maintain vendor records, including W-9s and certificates of insurance, and flag expired documents.
• Respond to vendor questions about payment status and resolve discrepancies.
• Prepare 1099s for vendors and owners at year-end.
• Bill completed maintenance work orders to the correct owner, property, association, or tenant, including labor, materials, and any approved markup.
• Bill tenants for chargeable repairs and damages, and post charges to their ledgers.
• Prepare and post recurring charges, such as association dues, special assessments, and utility reimbursements.
• Work with the maintenance team and property managers to follow up on incomplete or missing work order details.
• Track open and unbilled work orders and report status to the Controller.
• Reconcile bank accounts and prepare balance sheet reconciliations.
• Prepare monthly financial statements for assigned properties and associations.
• Prepare supporting schedules and variance explanations for the Controller.
• Assist with owner equity calculations and HOA reserve reporting.
• Pull reports and backup documentation as requested by the Controller, General Manager, or company owners.

Connaissances

Month-end close

Account reconciliations

GAAP basics

QuickBooks Online

Excel (VLOOKUPs, pivots)

Communication

Cash vs accrual accounting

Multi-entity management

Formation

Bachelor’s degree in accounting or finance

Outils

QuickBooks Online

Excel

Description du poste

Gebhardt Property Management in Portland, Maine is seeking a Staff Accountant to support monthly close, reporting, and accurate financials for properties and associations. You’ll work with the Controller, GM, owners, and teams to ensure numbers are complete and timely.

The role covers journal entries, AP, reconciliations, budgets, year-end, and file management across multiple entities. Strong QuickBooks Online and Excel skills, attention to detail, and independence are essential.