Staff Accountant

CIVIE; United States; Remote; USD 66,000 - 80,000; Full time

Benefits offered by this job

Paid vacation

Health insurance

Dental insurance

Vision insurance

HSA contribution

Long-term, short-term, and life insur.

401(k) with company match

Profit sharing

Monthly Fringe benefits

Annual Education stipend

Job summary

CIVIE was founded in 2018 to tackle the toughest radiology challenges with advanced and evolving technologies. This staff accountant role focuses on AP/AR processing across three entities, supported by AI-enabled accounting software to streamline routine tasks.

This is a remote position with a salary range of $66,000 to $80,000 annually, plus benefits and growth opportunities into monthly reporting and analytical insights.

Qualifications

• Bachelor's Degree in Accounting or Finance required.
• 3-5 years of accounting experience with direct AP/AR responsibility.
• Proficiency in QuickBooks Online and Bill.com required.
• Experience across multiple entities preferred.
• Comfortable with AI-enabled or automated accounting tools.

Responsibilities

• Manage day-to-day AP and AR workflows across multiple entities using Bill.com and QuickBooks Online.
• Review, code, and approve vendor invoices.
• Generate and send customer invoices; monitor collections and past-due accounts.
• Reconcile AP and AR subledgers to the general ledger for each entity.
• Resolve discrepancies and exceptions flagged by AI-enabled processing tools.
• Maintain accurate vendor and customer records across all three entities.
• Monitor AP/AR trends (aging, DSO/DPO, payment timing, variances).
• Prepare month-end AP/AR trends summary for leadership.

Skills

AP/AR management

Multi-entity accounting

AI-enabled tools familiarity

Detail-oriented

Analytical reporting

Education

Bachelor's Degree in Accounting or Finance

Tools

QuickBooks Online

Bill.com

Job description

CIVIE was founded in 2018 to tackle the toughest radiology challenges with advanced and evolving technologies. Designed by a team with deep radiology industry expertise, CIVIE is driven by our passion for innovation.

We are seeking a detail-oriented Staff Accountant to manage Accounts Payable (AP) and Accounts Receivable (AR) processing across three entities. This role is supported by AI-enabled accounting software, streamlining routine transaction processing so the successful candidate can focus on accuracy, exception handling, and trend analysis rather than manual data entry.

This is a great opportunity for someone who wants to grow beyond transactional accounting into a role that includes monthly reporting and analytical insight. This is a remote position. The salary range is $66,000 to $80,000 annually.

Your responsibilities

• Manage day-to-day AP and AR workflows across multiple entities using Bill.com and QuickBooks Online
• Review, code, and approve vendor invoices
• Generate and send customer invoices; monitor collections and follow up on past-due accounts
• Reconcile AP and AR subledgers to the general ledger for each entity
• Resolve discrepancies, coding errors, and exceptions flagged by AI-enabled processing tools
• Maintain accurate vendor and customer records across all three entities
• Monitor AP and AR trends throughout the month (aging, DSO/DPO, payment timing, unusual variances)
• Prepare a month-end AP/AR trends summary for leadership, highlighting notable shifts, risks, or opportunities
• Flag cash flow implications from AP/AR trends to the Controller in a timely manner
• Support month-end close by ensuring AP and AR are accurately reflected prior to close
• Maintain consistency in AP/AR processes and documentation across all three entities
• Sort incoming mail and distribute or scan/forward items to the appropriate remote team members
• Flag any invoices, checks, or time-sensitive documents received by mail for prompt processing

Qualifications

• Bachelor's Degree in Accounting or Finance
• 3-5 years of experience in accounting, with direct AP and AR responsibility
• Proficiency in QuickBooks Online and Bill.com required
• Experience working across multiple entities preferred
• Comfortable working with AI-enabled or automated accounting tools and adapting processes as tools evolve

Preferred Attributes

• Excellent attention to detail and ability to spot anomalies in transaction data
• Ability to synthesize data into clear, concise trend summaries for leadership
• Strong communication skills and ability to work independently
• A team player who enjoys a fast-paced environment
• Ability to work independently in a remote environment
• Paid vacation, sick time, personal time and holidays
• Health, dental, and vision benefits, with employer HSA contribution
• Long-term, short-term, and life insurances
• 401(k) with company match & profit sharing
• Monthly Fringe benefits
• Annual Education stipend

CIVIE is an equal opportunity employer. We are committed to providing a workplace free from discrimination and harassment and consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.