AR/AP Specialist

Red Envelope Consulting; Fishers (IN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive Pay

Medical/Dental/Vision

401(k) Match

Disability & Life Insurance

Paid Time Off

Training & Development

Volunteer PTO

Impactful work

Collaborative environment

Job summary

RadCare Services (RCS) is seeking an AR/AP Specialist to support financial operations, reporting to the Controller. You will handle accounts payable, accounts receivable, purchasing, journals, and invoicing in QuickBooks Online and Salesforce.

This hands-on role requires attention to detail, customer contact by phone, and a drive to improve processes. Based in Indianapolis, this position offers growth within a growing finance team.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field, or equivalent professional experience.
• 3+ years of accounting experience including AP/AR and GL work.
• Proficiency with QuickBooks Online or a comparable accounting system.
• Proficiency in Excel with basic formulas.
• High attention to detail and comfort managing high-volume, transactional work.
• Ability to work independently and take ownership of processes.
• Strong organizational and written/verbal communication skills.
• Comfortable with frequent direct phone communication with customers.

Responsibilities

• Review and process accounts payable, including invoice coding, approvals, and timely payment processing.
• Manage accounts receivable, including invoicing, monitoring outstanding balances, and proactive collections follow-up with regular outbound calls.
• Serve as primary point of contact for customer billing and payment questions by phone.
• Coordinate day-to-day purchasing activities with documentation and approvals.
• Manage the shared accounting inbox and route inquiries appropriately.
• Support related vendor recordkeeping.
• Manage company credit card expense reporting.
• Maintain accurate financial records in QuickBooks Online and related systems; coordinate with Salesforce as needed.
• Assist with accounting and financial reporting projects as needed.
• Identify opportunities to improve accounting processes and strengthen internal controls.

Skills

Attention to detail

Effective communication

Phone etiquette

Independent work

Strong organizational skills

Excel proficiency

Education

Bachelor's degree in Accounting or Finance

Equivalent professional experience

Tools

QuickBooks Online

Salesforce

Microsoft Excel

Job description

Description

Company Information

RadCare Services (RCS) is the nation’s leading provider of comprehensive x-ray garment solutions, supporting healthcare systems across the country. For over a decade, we have helped hospitals stay safe, compliant, and fully equipped by delivering cleaning, disinfection, repairs, testing, and product solutions, all supported by our innovative RadComply™ tracking platform.

We are a growing, Indianapolis-based company focused on reliability, innovation, and supporting healthcare teams on the front lines. At RCS, you will find more than a job. You will find a team that values hard work, accountability, and real opportunity for growth.

Position Overview

RCS is seeking an AR/AP Specialist to support the company's financial operations by managing the day-to-day accounting processes that keep the business running smoothly. Reporting to the Controller, this role is responsible for accounts payable, accounts receivable, purchasing, journal entries, and invoicing.

This is a hands-on, execution-focused role. You will take ownership of recurring processes, keep our systems (QuickBooks Online and Salesforce) clean and accurate, and bring structure to the finance team. You will also be a regular, direct point of contact with customers by phone. Following up on outstanding balances and resolving billing questions is a core, daily part of this job, not an occasional task. This is a great opportunity for someone who enjoys the details of accounting and wants to build a foundation for growth within a finance organization.

Key Responsibilities:

• Review and process accounts payable, including invoice coding, approvals, and timely payment processing
• Manage accounts receivable, including invoicing, monitoring outstanding balances, and proactive collections follow-up, including regular outbound phone calls to customers to resolve past due balances.
• Serve as a primary point of contact for customer billing and payment questions, engaging customers directly and regularly by phone.
• Coordinate day-to-day purchasing activities, ensuring appropriate documentation, approvals, and accounting records
• Manage the shared accounting inbox, resolving requests and routing issues appropriately
• Support related vendor recordkeeping
• Manage company credit card expense reporting
• Maintain accurate and organized financial records in QuickBooks Online and related systems, including coordination with Salesforce as needed
• Assist with accounting and financial reporting projects, as needed
• Identify opportunities to improve accounting processes, strengthen internal controls, and increase efficiency

Requirements

Required

• Bachelor's degree in Accounting, Finance, or a related field, or equivalent professional experience
• 3+ years of accounting experience, including exposure to accounts payable, accounts receivable, and general ledger work
• Proficiency with QuickBooks Online or a comparable accounting system
• Proficiency in Microsoft Excel, including the ability to organize data, perform basic calculations, and use common formulas
• High attention to detail and comfort managing high-volume, transactional work
• Ability to work independently, take ownership of assigned processes, and follow through without heavy oversight
• Strong organizational skills and clear written and verbal communication
• Comfortable with frequent and direct phone communication with customers

All successful candidates will also possess:

• Experience with Salesforce or another CRM integrated with an accounting system
• Experience in a fast-growing, service-based, or multi-location business
• Familiarity with month-end close processes
• Strong organizational skills and clear written and verbal communication

Benefits

• Competitive Pay
• Comprehensive medical, dental, and vision coverage
• Robust 401(k) with company match
• Disability, Life and AD&D insurance, plus additional voluntary benefit options
• Paid time off and holidays
• Ongoing training and skills development
• Volunteer Paid Time Off
• Opportunity to make a real impact on the company’s success
• Collaborative and supportive work environment