Staff Accountant

Noctrix-Health; Pleasanton (CA); Hybrid; USD 75,000 - 90,000; Full time

Job summary

Noctrix Health in Pleasanton, CA is seeking a detail-oriented Staff Accountant to support day-to-day accounting and financial operations across AP, AR, GL, and month-end close.

You will manage invoices, vendor records, customer invoicing, reconciliations, and reporting, while helping improve processes and systems in a fast-growing healthcare technology company. This full-time, hybrid role offers growth opportunities and exposure to audits and regulatory compliance.

Qualifications

• 2–5 years of professional accounting experience with hands-on AP/AR responsibilities.
• Working knowledge of U.S. GAAP and general accounting principles.
• Experience supporting month-end close, journal entries, and reconciliations.
• Strong proficiency in Microsoft Excel or Google Sheets.
• Experience with accounting software such as QuickBooks Online, NetSuite, Oracle, or similar platforms.
• Attention to detail and data integrity; ability to manage multiple priorities.

Responsibilities

• Manage full Accounts Payable cycle: processing invoices, coding, approvals, and payments.
• Review invoices/expense reports for accuracy and documentation.
• Maintain vendor records and W-9s; reconcile statements and resolve discrepancies.
• Process customer invoices and monitor AR aging; apply payments.
• Post journal entries and support monthly, quarterly, and annual close processes.
• Assist with audits, tax prep, and internal controls.

Skills

US GAAP knowledge

Excel/Sheets proficiency

Attention to detail

Time management

Communication skills

Analytical skills

Ownership / independence

Education

Bachelor’s degree in Accounting, Finance, or related discipline

Tools

Excel

Google Sheets

QuickBooks Online

NetSuite

Oracle

Job description

Noctrix Health is redefining the treatment of chronic neurological disorders with clinically validated therapeutic wearables. Our team of medical device specialists, neuroscientists, and consumer electronics engineers is dedicated to delivering prescription-grade therapy with an outstanding user experience. We have pioneered the world’s first drug-free wearable therapy, clinically proven to alleviate symptoms in adults with drug-resistant Restless Legs Syndrome (RLS). Be part of our mission to transform healthcare, improve lives, and drive meaningful change with Noctrix Health.

We are seeking a detail-oriented and highly organized Staff Accountant to support the day-to-day accounting and financial operations of Noctrix Health. This role will have hands-on responsibility across Accounts Payable (AP), Accounts Receivable (AR), general ledger accounting, account reconciliations, and month-end close.

The ideal candidate has a strong foundation in accounting principles, is comfortable working across multiple accounting functions, and enjoys improving processes and systems. This individual should be able to operate independently while collaborating effectively across a fast-paced, growing organization.

This is a full-time, hybrid position located at our Pleasanton headquarters.

Responsibilities:

• Manage the full Accounts Payable cycle, including invoice processing, coding, approval workflows, and payment preparation
• Review invoices and expense reports for accuracy, appropriate documentation, coding, and authorization
• Maintain accurate vendor records, including W-9s, payment information, and supporting documentation
• Reconcile vendor statements and research and resolve invoice or payment discrepancies
• Prepare and process ACH, wire, check, and other vendor payments in accordance with established payment terms
• Support annual 1099 preparation and reporting
• Prepare and issue accurate and timely customer invoices
• Monitor Accounts Receivable aging and outstanding customer balances
• Record and apply customer payments and maintain accurate customer account records
• Follow up on past-due balances and coordinate collection activities as appropriate
• Research and resolve customer billing and payment discrepancies
• Provide AR aging, collections, and outstanding balance updates to Finance leadership
• Prepare and post journal entries and maintain appropriate supporting documentation
• Perform bank, credit card, and balance sheet account reconciliations
• Support monthly, quarterly, and annual financial close processes
• Maintain accurate general ledger accounts, reconciliations, and supporting schedules
• Support accounting for accruals, prepaid expenses, fixed assets, and other balance sheet accounts
• Assist with the preparation of financial statements and internal management reports
• Research and resolve accounting discrepancies and ensure timely resolution of outstanding items
• Support cash flow tracking and reporting as needed
• Maintain organized, accurate, and audit-ready accounting records and documentation
• Support annual financial audits, tax preparation, and other financial compliance activities
• Support established internal controls and ensure adherence to company accounting policies and procedures
• Identify opportunities to improve the efficiency and accuracy of AP, AR, reconciliation, and month-end close processes
• Support the implementation and optimization of accounting systems, automation tools, and financial workflows
• Partner cross-functionally with Finance, Operations, Human Resources, Sales, and other departments to resolve accounting issues and support business needs

Requirements:

• Bachelor’s degree in Accounting, Finance, Business, or a related discipline preferred
• 2–5 years of professional accounting experience, including hands-on Accounts Payable and Accounts Receivable responsibilities
• Working knowledge of U.S. GAAP and general accounting principles
• Experience supporting month-end close, journal entries, and account reconciliations
• Strong proficiency in Microsoft Excel or Google Sheets
• Experience with accounting software such as QuickBooks Online, NetSuite, Oracle, or similar platforms
• Strong attention to detail with a demonstrated commitment to accuracy and data integrity
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
• Ability to work independently, take ownership of assigned responsibilities, and follow issues through resolution
• Strong analytical and problem-solving skills
• Effective written and verbal communication skills
• Ability to appropriately handle confidential and sensitive financial information

Preferred Qualifications:

• Experience working in a startup, high-growth, healthcare, medical device, technology, or professional services environment
• Experience with Ramp or a similar AP and expense management platform
• Experience supporting external financial audits and tax preparation
• Familiarity with expense management, payroll, procurement, or purchasing systems
• Experience improving or automating accounting processes and workflowsExperience supporting a company through periods of rapid growth or increasing transaction volume
• CPA, CPA-track, or progress toward professional accounting certification is a plus but not required

Key Measures of Success:

• Accurate and timely processing of Accounts Payable and Accounts Receivable transactions
• Timely resolution of vendor and customer billing issues
• Accurate and current account reconciliations
• Efficient and timely completion of month-end close responsibilities
• Accurate, organized, and audit-ready financial records
• Effective management of accounting deadlines and outstanding items
• Continued improvement and scalability of accounting processes as the organization grows

Compensation:

• Base Pay: $75,000–$90,000 per year
• Annual Bonus Eligibility

We invite applicants to share your demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.

As set forth in Noctrix Health’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities.