Staff Accountant

Rescue Mission; Tustin, Northern (CA, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Hurtt Family Health Clinic, operating under the Orange County Rescue Mission, seeks a Staff Accountant to provide financial, administrative and clerical services to ensure accurate accounting operations under a shared services agreement. The role supports monthly closings, journal entries, reconciliations and grant-related invoicing.

The position requires attention to detail, ability to collaborate with clinic managers and external auditors, and willingness to travel weekly between Hurtt sites;

Qualifications

• Experience as an accountant with some accounts payable experience in a medical or dental clinic is preferred but not required.
• Detail oriented with the ability to maintain a high level of accuracy in preparing and/or entering financial information.
• Experience with database entry, reporting and maintenance, including operating computerized accounting and spreadsheet programs at a highly proficient level.
• Ability to recognize and maintain confidentiality of information as appropriate.
• Self-motivated, flexible with the ability to work with a team to meet deadlines.
• Proficient in Microsoft Office and basic accounting software.

Responsibilities

• Reconcile Hurtt balance sheet accounts monthly and prepare required journaling.
• Enter bank transactions and reconcile bank accounts; prepare A/R journal entries and quarterly adjustments.
• Prepare and send grant invoices; track grant expenses and ensure funds are spent per parameters.
• Maintain documentation and assist with external audits; assist with ad hoc projects as needed.
• Cross-train to support accounting clerk duties and backup tasks as required.

Skills

Attention to detail

Data entry

Confidentiality

Communication skills

Microsoft Excel

Typing speed 40 wpm

10-key by touch

Education

Bachelor's degree (BA)

Tools

Microsoft Dynamics

Great Plains

Excel

Job description

Description

The Staff Accountant is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations of the accounting system for Hurtt Family Health Clinic through a Shared Services Agreement.

This role has a schedule of Monday - Friday, 8:00 AM - 5:00 PM.

Essential Job Duties

1. Reconcile Hurtt balance sheet accounts monthly. Prepare and enter required Journal Entries.
2. Enter bank transactions and reconcile bank accounts.
3. Prepare standard monthly JE’s including A/R – Sales JE. Adjust A/R on a quarterly basis.
4. Prepare and send invoices related to any grants or services (CCS, certain grants etc.)
5. Track and maintain backup for Hurtt grants. Coordinate with Grant Writer and others at Hurtt to assure that funds are being spent timely and within budget parameters.
6. Audit petty cash funds.
7. Assist with one off requests and ad hoc projects as needed.
8. Track and update Hurtt’s Gift-In-Kind schedules.
9. Perform inventory test counts and update inventory values in GP.
10. Prepare documentation and assist with external audits.

Cross‑Training Duties to support backing up the accounting clerk

1. Maintain updated vendor information and W-9's on file. (Cross-train as back up)
2. Prepare manual payroll checks and one-off checks as needed. (Cross-train as back up)
3. Collect and reconcile cash receipts from each clinic manager of a Hurtt location weekly, reconcile to the EMR system and address any discrepancies with appropriate personnel. (Cross-train as back up)
4. Make weekly cash deposits to Farmers & Merchants Bank and get change for petty cash funds as needed once approved. (Cross-train as back up)
5. Organize and scan all receipts for the health center and process checks through the remote deposit scanner daily into the bank. Work with Hurtt personnel to identify correct coding for each check received and enter receipts into Great Plains. Provide weekly list of checks received to Hurtt Leadership. (Cross-train as back up)
6. Enter credit card purchases into Great Plains, verify receipts, and enter payments. (Cross-train as back up)
7. Process vendor invoices in eRequester (PO system) and Great Plains (G/L and A/P system). Prepare weekly check runs. (Cross-train as back up)
8. Prepare Hurtt’s annual Form 1099’s. (Cross-train as back up)

Key Performance Indicators

(what are the main job duties performed that measure success for this position and organization goals): Timely and accurate preparation of the following items:

1. Reconcile all bank accounts on a monthly basis.
2. Reconcile Hurtt balance sheet accounts on a monthly basis.
3. Track Grant expenses and revenue while communicating with the Hurtt staff and Controller.
4. Prepare and submit grant invoices on a monthly basis.
5. Prepare standard monthly JE’s including A/R – Sales JE. Adjust A/R on a quarterly basis.

Job Skills/Qualifications

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• Experience as an accountant with some accounts payable experience in a medical or dental clinic is preferred but not required.
• Detail oriented with the ability to maintain a high level of accuracy in preparing and or entering financial information.
• Experience with database entry, reporting and maintenance, including the ability to operate computerized accounting and spreadsheet programs at a highly proficient level.
• Ability to recognize and maintain confidentiality of information as appropriate.
• A pleasant professional personality when speaking on the telephone, with visitors and company personnel.
• Self-motivated, flexible with the ability to work with a team to consistently meet all deadlines.
• Effective communication (verbal and written) and strong organizational skills.
• Ability to work with program members in basic training opportunities when necessary.
• Proficient in Microsoft programs (Word, Excel, Outlook) with basic typing skills (40 wpm) and 10-key by touch. Microsoft Dynamics and or Great Plains Accounting software is preferred.
• Maintain an acceptable driving record (in accordance with our insurance carrier, less than 2 DMV points on driving record).
• Timely regular attendance.
• The Orange County Rescue Mission is considered an “Essential Employer” during community crisis/disasters/emergencies, therefor this employment is considered “essential” and you will be expected to show up and perform your essential job duties as designated by the organization.

Additional Job Requirements

Requires weekly travel between Hurtt sites. Will work at the Hurtt Admin site on an as directed basis.

Requirements

Job Requirements

Education: Bachelor's degree (BA)

Experience: 2-3 yrs of job related work experience.

Communication Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write business reports, correspondence and procedure manuals and present complex information.

Math Skills: Intermediate: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.

Reasoning: Intermediate Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several variables in standarized situations.

Driving Requirements: Required to drive personal vehicle on behalf of company.