Staff Accountant

Webster Pacific; Portland (ME); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Job summary

Webster Pacific is seeking a Staff Accountant in Portland, ME to bring structure to our bookkeeping for multiple clients. The role supports fractional CFO and AI-driven processes as we scale, with a focus on accuracy and financial controls.

Bring 2+ years of accounting or bookkeeping experience, especially in outsourced settings. Proficiency with QuickBooks Online, Xero, Netsuite, or SAP is preferred, with in-office work 3 days weekly at 30 Exchange Street.

Qualifications

• 2+ years accounting or bookkeeping experience, preferably in fractional/outsourced firms.
• Experience handling inventory and significant fixed assets.
• Proficiency with QB Online, Xero, Netsuite and/or SAP.

Responsibilities

• Own full monthly close for assigned clients: journal entries, accruals, reconciliations, AP/AR aging, and financials.
• Monitor AP inboxes, code and route bills for approval; issue invoices and pursue AR collections.
• Process vendor bill payments and manage AP workflows; collect W9s and remit 1099s.
• Learn and implement AI responsibly into accounting processes.
• Perform bank and credit card reconciliations.
• Maintain and troubleshoot books in QuickBooks Online, Xero, SAP; onboarding, migrations and COA reviews.
• Coordinate with payroll platforms (Gusto/Justworks/iSolved).
• Support CFO/controller team with cash flow models and financial reporting.
• Identify and implement process improvements for better structure and financial controls.
• Communicate with clients on bookkeeping questions and monthly deliverables.

Skills

Accounting experience

Organized multi-client juggling

Client-focused mindset

Tools

QuickBooks Online

Xero

Netsuite

SAP

Bill.com

Ramp

Gusto

Justworks

iSolved

Job description

Webster Pacific LLC is looking for a detail-oriented, client-focused Staff Accountant to join our growing operating partner firm in Portland, Maine. This is a full-time role, with openness to part-time for the right candidate who wants to grow into a full-time position. The Staff Accountant will provide structure and consistency across our bookkeeping clients and be a key player as we scale. Webster Pacific is rapidly growing, serving small to midsize businesses with fractional CFO, AI, bookkeeping, and operations roles.

Core Responsibilities:

• Own full monthly close for assigned clients: journal entries, accruals, reconciliations, AP/AR aging, and clean, investor-ready financials
• Monitor and manage AP inboxes across multiple client accounts, coding and routing bills for approval; issue client invoices and follow up on AR collections
• Process vendor bill payments and manage AP workflows (Bill.com and similar tools), including W9 collection and 1099 remittance
• Learn and implement AI responsibly into your accounting processes
• Perform bank and credit card reconciliations
• Maintain and troubleshoot books across software like QuickBooks Online, Xero, and SAP, including new-client onboarding cleanups, migrations, and chart of accounts reviews
• Coordinate with payroll platforms (Gusto, Justworks, or similar) as needed for client accounts
• Support the fractional CFO/controller team by updating cash flow models and assisting with other financial reporting as capacity allows
• Identify and help build process improvements that bring more structure and consistency alongside an appreciation and focus on financial controls and security
• Communicate directly with clients on day-to-day bookkeeping questions and monthly deliverables

Compensation and Anticipated Start Date:

$60,000-$70,000 per year, depending on experience. WP also offers medical, dental, vision, and 401k benefits. Start would be immediate. This position is based in Portland, Maine at our 30 Exchange street office with an in-office expectation of 3 days per week minimum.

The Ideal Candidate:

• Has 2+ years of accounting or bookkeeping experience, ideally at a fractional/outsourced accounting firm managing multiple client accounts at once
• Has experience accounting for businesses with inventory and significant fixed assets
• Is proficient in QuickBooks Online, Xero, Netsuite, and/or SAP
• Has experience with AP tools (Bill.com, Ramp) and payroll platforms (Gusto, Justworks, iSolved)
• Is highly organized and comfortable juggling deadlines across several clients simultaneously