Staff Accountant

marianienterprises; Indianapolis (IN); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical insurance

Dental insurance

Vision insurance

FSA/HSA

PerkSpot

Long-Term Disability and Life Ins.

Paid time Off

Tuition Reimbursement (after one year)

Job summary

Mariani Enterprises, LLC is hiring a Staff Accountant to manage client invoices, payments, and related accounting tasks. You will report to the Accounting Manager and collaborate with construction, design and maintenance teams to ensure accurate billings.

The role requires attention to detail, strong organizational skills, and a customer-service mindset. A candidate with 3+ years of invoicing experience and knowledge of the landscape/construction industry will fit well.

Qualifications

• Minimum 3 years of experience producing contract specific invoices.
• Associates degree or higher in Communications, Business, Finance or related field preferred.
• Ability to manage multiple projects at once, and thrive working in a fast-paced environment.
• Exceptional writing, communication, and organizational skills.
• Knowledge of Landscape, Construction, or Design industry process is helpful.
• Web and computer savvy; proficiency in MS Office and Metsuite desired.

Responsibilities

• Process client invoices, credit cards and payments in a timely and accurate manner.
• Maintain collection reports and follow up with clients/vendors to ensure timely payments.
• Collaborate with Project Managers to obtain job costing details for invoicing.
• Review communications with QA/QC to ensure accuracy before sending to clients.
• Build strong relationships with employees and leadership.
• Support ad-hoc reports and analysis; lead special projects as needed.

Skills

Contract invoicing

Multi-project management

Strong communication

Organizational skills

Industry knowledge

Written communication

MS Office

NetSuite

Education

Associate degree in Business/Finance

Tools

ASPIRE LM

ZenDesk

FormStack

MS Office

NetSuite

Job description

Work With The Best

We are building the premier outdoor living company in the country by creating a "family of family companies" across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country's largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

ABOUT US :

Outdoor Environments Group is an award-winning outdoor living firm specializing in the designing, creating and nurturing of luxury outdoor environments. We believe the spaces we shape are a form of living art - alive, growing, and everchanging. Through thoughtful design, craftmanship, and long-term care we create spaces meant to be experienced and deeply connected to the way people live. Our team works collaboratively with designers, architects, artisans and horticulturists to shape outdoor spaces that feel timeless, immersive and intentional.

POSITION OVERVIEW:

Outdoor Environments Group is hiring a Staff Accountant. The Staff Accountant is responsible for timely and accurate processing of client invoices, credit cards and payments, as well as resolving discrepancies, communicating with clients and developing client relationships. The successful candidate will be a motivated self-starter who is customer service driven, has strong accuracy, detail orientation and organizational skills. This position will report directly to the Accounting Manager, interfacing heavily with all the construction, design, and maintenance departments.

JOB DUTIES AND RESPONSIBILITIES:

• Knowledgeable with clients, vendor and contracts to ensure accurate billing information is received from the Project Managers
• Maintain timely, accurate and organized collection reports, as well as regular communication and follow up with clients and vendors, as needed, to ensure timely payments
• Key player in the interaction with the other departments to receive job costing details from project managers and crew leaders in a timely manner to create client invoices
• Review all communication materials before going to a client with a QA/QC eye
• Build and maintain strong working relationships with all employees, including leadership
• Prepare timely and accurate invoices as well as client reimbursable expense invoices
• Demonstrate and maintain high standards of accountability to deliver superior billing information and customer service on a timely basis
• Provide assistance with ad-hoc reports and analysis
• Support and lead special projects in support of the business priorities
• Promote and foster continuous improvement through an empowering, open-minded and proactive approach and by acting as a catalyst for change management
• Assist with other accounting task as requested
• Support and lead office system process improvement efforts (NetSuite, LMN, MS Office, ZenDesk, FormStack, Aspire LM)

QUALIFICATIONS:

• Minimum 3 years of experience producing contract specific invoices
• Associates degree or higher in Communications, Business, Finance or related field preferred
• Ability to manage multiple projects at once, and thrive working in a fast-paced environment
• Exceptional writing, communication, and organizational skills
• Knowledge of Landscape, Construction, or Design industry process is helpful
• Team collaboration skills, including the ability to liaise between departments
• Self-motivation, strong initiative
• Web and computer savvy; proficiency in MS Office and Metsuite desired
• Experience with ASPIRE LM, ZenDesk and FormStack a plus!
• Detail oriented, highly organized and responsive to email, teams and projects
• Strong work ethic, great attitude, proactive in nature and a problem-solver
• Demonstrated ability to gain trust and credibility with clients, team and leaders
• Excellent relationship building skills with people at all levels and in all functions
• Ability to prioritize workload, handle multiple tasks, meet deadlines and work self-directed with a sense of urgency

Position Range: $65,000 - $75,000

The Perks

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• PerkSpot
• Long-Term Disability and Life Insurance
• Paid time Off
• Tuition Reimbursement (after one year of service)

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected