Staff Accountant

Oeg Group; Indianapolis (IN); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical insurance

Dental insurance

Vision insurance

FSA/HSA

PerkSpot

Long-Term Disability and LifeInsurance

Paid time Off

Tuition Reimbursement

Job summary

Outdoor Environments Group is hiring a Staff Accountant to manage timely client invoicing, payments and cost coding across construction, design and maintenance teams. You will partner with project managers to verify billing data, prepare invoices and reimbursables, and support ad-hoc reports.

A strong eye for detail, communication skills and proficiency with NetSuite and MS Office are essential in a fast-paced environment.

Qualifications

• Minimum 3 years of experience producing contract specific invoices.
• Exceptional writing, communication, and organizational skills.
• Experience with NetSuite, ZenDesk or FormStack is a plus.
• Knowledge of landscape, construction, or design industry processes helpful.

Responsibilities

• Process client invoices and payments accurately and timely.
• Collaborate with Project Managers to gather costing details for invoicing.
• Maintain timely collection reports and follow up with clients and vendors.
• Prepare client reimbursable expense invoices and QA/QC review of communications.
• Support ad-hoc reports and special projects for business priorities.
• Assist with process improvements of office systems (NetSuite, LMN, MS Office).

Skills

Contract invoicing

MS Office proficiency

Communication skills

Education

Associates degree or higher in Communications, Business, Finance or related field

Tools

NetSuite

ZenDesk

FormStack

Aspire LM

Metsuite

Job description

Work With The BestWe are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.ABOUT US: Outdoor Environments Group is an award-winning outdoor living firm specializing in the designing, creating and nurturing of luxury outdoor environments. We believe the spaces we shape are a form of living art – alive, growing, and everchanging. Through thoughtful design, craftmanship, and long-term care we create spaces meant to be experienced and deeply connected to the way people live. Our team works collaboratively with designers, architects, artisans and horticulturists to shape outdoor spaces that feel timeless, immersive and intentional.POSITION OVERVIEW: Outdoor Environments Group is hiring a Staff Accountant. The Staff Accountant is responsible for timely and accurate processing of client invoices, credit cards and payments, as well as resolving discrepancies, communicating with clients and developing client relationships. The successful candidate will be a motivated self-starter who is customer service driven, has strong accuracy, detail orientation and organizational skills. This position will report directly to the Accounting Manager, interfacing heavily with all the construction, design, and maintenance departments.JOB DUTIES AND RESPONSIBILITIES:Knowledgeable with clients, vendor and contracts to ensure accurate billing information is received from the Project ManagersMaintain timely, accurate and organized collection reports, as well as regular communication and follow up with clients and vendors, as needed, to ensure timely paymentsKey player in the interaction with the other departments to receive job costing details from project managers and crew leaders in a timely manner to create client invoicesReview all communication materials before going to a client with a QA/QC eyeBuild and maintain strong working relationships with all employees, including leadershipPrepare timely and accurate invoices as well as client reimbursable expense invoicesDemonstrate and maintain high standards of accountability to deliver superior billing information and customer service on a timely basisProvide assistance with ad-hoc reports and analysisSupport and lead special projects in support of the business prioritiesPromote and foster continuous improvement through an empowering, open-minded and proactive approach and by acting as a catalyst for change managementAssist with other accounting task as requestedSupport and lead office system process improvement efforts (NetSuite, LMN, MS Office, ZenDesk, FormStack, Aspire LM)QUALIFICATIONS:Minimum 3 years of experience producing contract specific invoicesAssociates degree or higher in Communications, Business, Finance or related field preferredAbility to manage multiple projects at once, and thrive working in a fast-paced environmentExceptional writing, communication, and organizational skillsKnowledge of Landscape, Construction, or Design industry process is helpfulTeam collaboration skills, including the ability to liaise between departmentsSelf-motivation, strong initiativeWeb and computer savvy; proficiency in MS Office and Metsuite desiredExperience with ASPIRE LM, ZenDesk and FormStack a plus!Detail oriented, highly organized and responsive to email, teams and projectsStrong work ethic, great attitude, proactive in nature and a problem-solverDemonstrated ability to gain trust and credibility with clients, team and leadersExcellent relationship building skills with people at all levels and in all functionsAbility to prioritize workload, handle multiple tasks, meet deadlines and work self-directed with a sense of urgencyPosition Range: $65,000 - $75,000The Perks401(k) plan with company matchMedical insuranceDental insuranceVision insuranceFSA/HSAPerkSpotLong-Term Disability and Life InsurancePaid time OffTuition Reimbursement (after one year of service)Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.