Staff Accountant

Berklee College of Music; Boston (MA); On-site; USD 56,000 - 75,000; Full time

Benefits offered by this job

Health & dental

403(b) retirement matching

Paid time off

Tuition assistance

Job summary

Berklee College of Music is seeking a Staff Accountant to lead AP card programs and reconciliations using Workday. You will manage JP Morgan and T-Card activities, train staff, and ensure policy compliance while supporting budgeted expenditures.

Responsibilities include monthly reconciliations, journal entries, and audit support. A 2–4 year accounting background in AP or card administration is preferred, with strong Excel and Workday skills. On-site role in Boston, with competitive benefits.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2–4 years of progressive accounting experience with AP, corporate card admin, or auditing.
• Advanced Excel skills (VLOOKUP and Pivot Tables) required.
• Experience with Workday Financials and J.P.Morgan PaymentNet preferred.
• Excellent communication and interpersonal skills to enforce compliance while being service-oriented.

Responsibilities

• Oversee J.P.Morgan card program administration and MCC restrictions.
• Audit transactions for compliance with internal policies, funding constraints, and IRS regulations.
• Lead onboarding and training on card usage and Workday expense workflows.
• Perform monthly Workday reconciliations and GL journal entries.
• Generate spend analytics and support year-end audits.

Skills

Analytical thinking

Collaboration

Attention to detail

Communication

Education

Bachelor’s degree in Accounting/Finance or related field

Tools

Excel

Workday Financials

J.P.Morgan PaymentNet

Job description

Job Description: We are seeking a detail‑oriented, collaborative, and analytical Staff Accountant to join our Accounts Payable team. In this role, you will lead the day‑to‑day administration, financial reconciliation, and compliance enforcement of the College’s J.P.Morgan Purchasing Card (P‑Card) and Travel & Entertainment Card (T‑Card) programs. Utilizing Workday as our primary ERP, you will be the institutional anchor for cardholders, balancing rigorous policy oversight with a customer‑centric approach. At Berklee, your work directly supports the next generation of creative leaders.

Key Responsibilities

• Program Oversight: Serve as the primary portal administrator within the J.P.Morgan system, managing card issuance, credit limit adjustments, merchant category code (MCC) restrictions, and closures.
• Policy Enforcement & Audit: Audit transactions for absolute alignment with internal financial policies, funding constraints, and IRS regulations. Identify non‑compliant spending and follow up directly with cardholders to resolve discrepancies.
• Training & Onboarding: Conduct onboarding and refresher training sessions for faculty and staff on appropriate card usage, Workday expense reporting workflows, and policy updates.
• Workday Reconciliation & General Ledger (GL):
  • Invoice Reconciliation: Perform complex monthly reconciliations of master J.P.Morgan invoices against individual statements and general ledger accounts.
  • Journal Entries: Prepare and post precise month‑end journal entries and expense liquidations in Workday to allocate expenses to correct departmental budgets and object codes.
  • Dispute Resolution: Collaborate directly with J.P.Morgan to resolve disputed transactions, fraudulent activity, or banking integration anomalies within Workday.
• Accounts Payable Support & Reporting:
  • System Integrity: Monitor the Workday Expense module data feed to guarantee the seamless integration of daily transaction files.
  • Spend Analytics: Generate monthly trend reports to help leadership identify budget variances, purchasing behaviors, and cost‑saving opportunities.
  • Audit Preparation: Compile organized card program documentation and transaction samples to support internal and external year‑end audits.

What You’ll Bring

• Education: Bachelor’s degree in Accounting, Finance, or a closely related business field.
• Experience: 2–4 years of progressive accounting experience, with a direct focus on accounts payable, corporate card administration, or auditing.
• Technical Mastery: Advanced Microsoft Excel skills (VLOOKUPs and Pivot Tables) are required. Hands‑on experience with Workday Financials (Expenses and Procurement modules) and J.P.Morgan PaymentNet portals is highly preferred.
• Communication Style: Strong interpersonal skills with the unique ability to firmly enforce structural compliance while maintaining a helpful, service‑oriented approach.
• Preferred Context: Prior experience working within a Higher Education or non‑profit environment.

Why Choose Berklee?

• Vibrant Environment: Put your accounting skills to work within a global community where innovation and artistic expression define the baseline.
• Cultural Access: Enjoy nightly, unrivaled access to world‑class music, theater, and dance performances across our campus venues.
• Total Rewards:
  • Outstanding health and dental packages.
  • 403(b) retirement system with matching contributions.
  • Generous PTO and paid winter break.
  • Tuition assistance.
  • Competitive salary of $56,000 to $75,000, commensurate with experience and education.

EEO Statement

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee: We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law. As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at [e-mail] or call 617-747-2375.