Sr. Sales Coordinator

Freddie Mac; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Coordinator to support its Commercial Operations Team. This role involves managing client meetings, coordinating travel logistics, and ensuring effective communication across departments. You will play a vital role in enhancing client relationships and supporting high-level executives. With a focus on detail and organization, you'll help streamline processes and contribute to the team's overall success. This position offers a competitive salary and a comprehensive benefits package, making it an exciting opportunity for those looking to grow in a dynamic environment.

Benefits

Medical, dental, and vision plans

Employee assistance programs

Commuter benefits

Tuition reimbursement

Paid time off (PTO)

Paid parental leave

401(k) retirement plan

Employee Stock Purchase Plan (ESPP)

Qualifications

• Experience in high-level administration and event planning.
• Proven vendor management and negotiation skills.

Responsibilities

• Organize client meetings and support client visit arrangements.
• Coordinate presentations and manage onboarding for new hires.
• Execute the Purchase Order process with strategic accounts.

Skills

High-level administration

Event planning

Vendor management

Negotiation skills

Problem-solving skills

Salesforce.com management

Job description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Position Summary: Working closely with the Commercial Operations Team, you will be an integral part of the department. Your primary responsibilities include managing administrative functions for the Commercial team, coordinating client meetings, providing event support, handling travel arrangements, and addressing customer or partner concerns. You will support our Biopharma Commercial team with two leaders (Strategic and Growth) and work with clients ranging from $50M to $300M in annual revenue to ensure proper purchase order management for revenue recognition and timely payment. Additionally, you will act as a liaison for engagement with the overall CTD Commercial Leadership team.

Responsibilities:

• Organize client meetings (Business Defense, MBRs, QBRs, JOCs) and support client visit arrangements at all CTD sites (room bookings, catering, security, transport).
• Lead and prioritize client visitation schedules for ELT leadership attendance to minimize travel.
• Coordinate and standardize presentations for the sales team according to corporate standards.
• Schedule and follow up on client engagements, collaborate across Thermo Fisher organization for slide deck coordination, and create action logs to drive team activities and improvements.
• Organize Territory Review Meetings (3 times a year, typically April, July, October), starting activity 6-8 weeks prior and concluding one week after the event.
• Coordinate with site administration teams for CTD travel logistics and transportation.
• Onboard new hires, maintaining the onboarding plan template and updating it as needed.
• Manage and maintain the Strategic and Growth Biopharma Teams SharePoint sites, including uploading and archiving documents.
• Lead weekly SFDC reports (Pipeline and Overdue Opportunities), ensuring data hygiene for forecasting.
• Execute the Purchase Order process with strategic accounts, including one that drives over $300M in revenue.
• Support EIS Score improvements by maintaining resources related to work/life balance and well-being.
• Support marketing-led events by securing client attendees via direct outreach.
• Assist with Contract requests in Ariba, initiating requests for CDA, MSA, etc.

Minimum Requirements/Qualifications:

• Experience in high-level administration.
• Event planning skills and attention to detail.
• Vendor management experience.
• Negotiation and problem-solving skills.
• Experience managing Salesforce.com.

Compensation and Benefits

The estimated salary range for this position based in Pennsylvania is $60,000 to $90,000. This position may be eligible for a variable annual bonus based on performance. Our comprehensive Total Rewards package includes:

• Choice of national medical, dental, and vision plans, including health incentive programs.
• Employee assistance and family support programs, commuter benefits, and tuition reimbursement.
• At least 120 hours of paid time off (PTO), 10 paid holidays, paid parental leave (3 weeks for bonding, 8 weeks for caregiving), insurance, and disability benefits.
• Retirement and savings plans, including a 401(k).
• Employees' Stock Purchase Plan (ESPP) with stock at a discount.

For more information on benefits, visit: Total Rewards