Sr. Project Finance Coordinator

ArchKey Solutions; Clinton (MD); On-site; USD 65,000 - 95,000; Full time

Job summary

ArchKey Solutions seeks a Sr. Project Finance Coordinator to partner with project managers on financials, billing, and contract compliance across projects. The role supports ERP maintenance and ensures timely submissions and accurate documentation.

Ideal candidates bring 3–5 years in accounting related to projects, strong Excel skills, and a proactive, detail-oriented mindset within a collaborative department of Business Services.

Qualifications

• High School diploma or equivalent; associates preferred.
• 3–5 years accounting, business management or administration experience.
• Construction industry knowledge is a plus.
• Experience with accounting and billing software; Excel proficiency.
• Strong analytical and mathematical skills; ability to read financial documents.
• Team player with collaboration, organization and relationship-building.
• Strong initiative, prioritization and customer service skills.
• Independent problem-solving and time management abilities.
• High level of integrity and dependability.
• Ability to work in a fast-paced environment and manage multiple tasks.

Responsibilities

• Provides accounting support for project managers from start-up to close.
• Prepares monthly billing packets with required documents per terms and contracts.
• Submits packets to customers by due dates and posts to ERP.
• Maintains ERP with budgets, contracts, billing and project information.
• Manages compliance items: insurance certificates, wrap-up programs, bonds, notices, UCC filings.
• Assists in resolving customer billing disputes and compliance issues.
• Cultivates cooperative relationships with internal and external customers.
• Upholds LEAN practices for efficient operations and processes.
• Promotes company mission, DEI and high-quality client services.

Skills

Growth mindset

Detail-oriented

Organizational skills

Communication

Cross-functional collaboration

Initiative

Time management

Integrity

Education

Associate degree in business administration or accounting

High School diploma or equivalent

Tools

eCMS

Excel

Microsoft Office

Job description

ArchKey Solutions

Sr. Project Finance Coordinator

Location: Fenton, MO, United States
Job Type: Full-Time
Department: Business Services

About ArchKey

ArchKey is one of the nations largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. Were the POWER behind making the improbable possible.

Were electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. Were not just energizing infrastructure, were energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. This is more than a call to join us, its an invitation to be part of a visionary journey, to grow with us as we scale.

About the Position

Responsible for collaborating with project managers to manage the financial aspects of projects, with a primary focus on project billings, contract management and compliance, in alignment with all Company policies, procedures, and key objectives. This position may also provide training and mentoring to other employees in the department.

Our Ideal Candidate

• Has a growth mindset and is always looking to learn and grow continually.
• Is detail-oriented and has strong organizational skills.
• Has strong communication skills and the ability to collaborate with cross-functional teams.

Day in the Life

• Provides accounting support for project managers from project start-up to project close.
• Prepares accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms and conditions, and contract provisions.
• Submits packets to customers by the specified due dates, uploads them into relevant portals as needed, and posts to the ERP system.
• Maintains and updates the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manages the following compliance items: Project Insurance Certificates, enrollment in proper Wrap-Up Insurance Programs (when applicable), bonds, Project Preliminary Notices, and UCC Filings.
• Assists in resolving customer billing disputes and compliance issues.
• Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Companys core values and meet or exceed the customers expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• High School diploma or equivalent. Associate degree in business administration, accounting or a related field is preferred.
• Minimum 3-5 years of work experience in accounting, business management or administration.
• Knowledge of the construction industry is a plus.
• Experience and proficiency using database, spreadsheet, accounting and billing software and systems, preferably eCMS. Expertise in Microsoft Office software applications, specifically Excel.
• Demonstrate understanding of basic accounts receivable practices and principles. Demonstrate strong analytical and mathematical skills, and the ability to read and understand financial documents.
• Strong team player, with effective collaboration, organizational, interpersonal, and relationship-building skills.
• Strong initiative, prioritization, and customer service skills.
• Strong independent problem-solving and time management skills.
• Demonstrate high level of integrity and dependability.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.

Benefits

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.

Legal & Fraud Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Aff able Action, Equal Opportunity Employer. #M01-10

Beware of fraudulent job postings. ArchKey Solutions only communicates through official channels. All official communication will come from an @archkey.com email address, and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team.