Lead Project Finance Coordinator

ArchKey Solutions; Clinton (MD); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Wellness programs

Professional development

Tuition reimbursement

Employee assistance programs

Work-life balance benefits

Job summary

ArchKey Solutions seeks a Lead Project Finance Coordinator to oversee project billing, contract management, and compliance in our St. Louis area office. You will guide a finance team and collaborate with project managers to ensure accurate financials and timely invoicing.

Responsibilities include managing monthly billing, ERP updates, insurance certificates and UCC filings, while promoting Lean methods and DEI values across the organization.

Qualifications

• Associate degree or equivalent in business administration, accounting, or related field; Bachelor's preferred.
• 5–7 years in accounting or accounts receivable, preferably construction industry.
• Experience in deadline-driven environments and maintaining accurate financial records.
• Proficient with databases, spreadsheets, accounting and billing software; strong Excel skills.

Responsibilities

• Lead a team following established accounting processes and methods.
• Oversee accounting support for project managers from start-up to close.
• Prepare and submit monthly billing packets with supporting documents.
• Update ERP systems with budgets, contracts, billing, and project data.
• Manage compliance items: insurance certificates, wrap-up programs, bonds, notices, and UCC filings.
• Mentor and train staff; foster internal/external relationships.

Skills

Project finance leadership

Analytical skills

Time management

Team mentoring

Communication

Customer service

Problem solving

Education

Associate degree or equivalent in business/ accounting

Bachelor's degree preferred

Tools

eCMS

Excel

Office software

Job description

LEAD PROJECT FINANCE COORDINATOR

Location: Fenton, MO, United States

Job Type: Full-Time

Department: Business Services

About ArchKey

ArchKey is one of the nations largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. Were the POWER behind making the improbable possible.

Were electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. Were not just energizing infrastructure, were energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset bringing knowledge, skills, and experience to every project. This is more than a call to join us, its an invitation to be part of a visionary journey, to grow with us as we scale.

About the Position

Responsible for collaborating with project managers to manage the financial aspects of projects, with a primary focus on project billings, contract management and compliance, in alignment with all Company policies, procedures, and key objectives. This position provides training and mentoring to Project Finance team members.

This position is based out of our St Louis, MO Office.

Day in the Life

• Leads a team in following established accounting processes, principles, and methods.
• Oversees and provides accounting support for project managers from project start-up to project close.
• Oversees and may prepare accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms and conditions, and contract provisions.
• Oversees and may submit billing packets to customers by the specified due dates, uploads them into relevant portals as needed, and posts to the ERP system.
• Oversees and may update the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manages the following compliance items: Project Insurance Certificates, enrollment in proper Wrap-Up Insurance Programs (when applicable), bonds, Project Preliminary Notices, and UCC Filings.
• Assists in resolving customer billing disputes and compliance issues.
• Identifies areas for continuous improvement and updates process documents as needed.
• Provides high quality direction, communications, mentoring and training to staff and other co-workers as needed. Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the
• Companys core values and meet or exceed the customers expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• Associate degree or equivalent work experience in business administration, accounting, or a related field. Bachelors degree preferred.
• Minimum 5-7 years of work experience in accounting or accounts receivable function, preferably in the construction industry is a plus.
• Experience in working in a deadline-driven environment.
• Experience and proficiency using database, spreadsheet, accounting and billing software and systems, preferably eCMS. Expertise in Microsoft Office software applications, specifically Excel.
• Demonstrate understanding of accounts receivable practices and principles.
• Demonstrate strong analytical and mathematical skills, and the ability to read and understand financial documents.
• Strong team player, with effective collaboration, organizational, interpersonal, and relationship-building skills.
• Strong leadership, coaching, training, and mentoring skills.
• Strong initiative, prioritization, and customer service skills.
• Strong independent problem-solving and time management skills.
• Demonstrate high level of integrity and dependability.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.

Benefits

• competitive health insurance options (medical, dental, and vision)
• robust 401(k) retirement savings plan with employer match
• paid time off and holidays
• access to wellness programs
• professional development opportunities
• tuition reimbursement
• employee assistance programs to support your growth and well-being
• benefits designed to promote the health, security, and work-life balance of employees

Additional information is available at Archkey.com.

Equal Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Affrayive Action, Equal Opportunity Employer. #MO1-10

Equal employment opportunity, including veterans and individuals with disabilities.