Sr Payroll Specialist II-AHRC Brookville location Mon-Fri 35hrs flex

AHRC Nassau; Glen Head (NY); Sur place; USD 78 000 - 92 000; Plein temps

Résumé du poste

AHRC Nassau seeks a Sr Payroll Specialist II to oversee biweekly payrolls, bonuses and year-end processing for AHRC Nassau and affiliates. The Brookville location offers a Monday–Friday schedule with 35 hours and flexible options.

The role requires strong knowledge of payroll laws, Kronos timekeeping, UKG Pro, and precise data entry to ensure accurate pay and compliant reporting. Excellent communication and organizational skills are essential.

Qualifications

• High School Diploma and 5–7 years payroll and timekeeping experience with payroll professional certification.
• Ability to work independently with minimum supervision.
• Proficiency in Microsoft Office Suite and UKG Pro timekeeping tools.
• Intermediate knowledge of UKG Pro.
• Strong knowledge of tax and wage laws.
• Excellent with numbers and strong communication skills.
• Strong attention to detail and organizational skills.
• Ability to multi-task and prioritize responsibilities.

Responsabilités

• Process biweekly payroll, bonuses, off-cycle, quarterly and year-end processing.
• Audit timesheets and import CSV files for payroll calculations.
• Ensure accuracy of timesheets, punches, and auto pay for Directors.
• Ensure overtime payments are processed and allocated accurately.
• Audit payroll reports before and after transmission.
• Prepare and audit payroll registers and tax reconciliations.
• Identify payroll tax liabilities and ensure regulatory compliance.
• Assist with Form W-2 reporting and distributions.
• Audit and update payroll data for hires, changes, terminations.
• Maintain PTO benefits reporting and Leave of Absence statuses.
• Handle wage garnishments and data entry.
• Assist with direct deposits, pay cards and 529 plans.
• Maintain banking correspondence for payroll questions.
• Resolve employee payment issues and coordinate with management.
• Prepare and distribute paper checks.
• Provide training on job responsibilities.

Connaissances

Attention to detail

Time management

Numerical accuracy

Communication skills

Formation

High School Diploma

Payroll Professional Certification

Outils

UKG Pro

Microsoft Office

Description du poste

Sr Payroll Specialist II-AHRC
Brookville location Mon-Fri 35hrs flex
Responsible for completion and distribution of payroll by processing all biweekly, off cycle, bonus,
quarterly, year-end processing on a timely basis for companies, including, but not limited to
AHRC Nassau and its affiliated organizations, Nassau County AHRC Foundation, Citizens Options
Unlimited, Inc., Brookville Center for Children’s Services (BCCS) and Advantage Care Diagnostic and
Treatment Center, Inc.

Qualifications

• High School Diploma and equivalent of Five (5) to seven (7) years Payroll and Time Keeping experience with Payroll Professional Certification.
• Must acquire an enhanced skillset and ability to work independently with minimum supervisor.
• Computer proficiency in all Microsoft Office Suite applications (Excel, Word, Outlook, MS Teams).
• Intermediate working knowledge of UKG Pro.
• Strong knowledge of tax and wage laws.
• Excellent with numbers and proficient in typing, oral and written communication skills.
• Strong attention to detail and organizational skills.
• Must be able to take initiative, multi-task and prioritize responsibilities.

Primary Duties And Responsibilities Include But Not Limited To

Payroll, Quarterly and Year End Reporting

• Processing, auditing and transmitting biweekly payroll, bonuses, off-cycle, quarterly and year-end processing to completion on a timely basis.
• Audits manual timesheets to be applied on CSV files to be imported to the payroll database for the purpose of calculating payment to generate paychecks
• Responsible for ensuring the accuracy of timesheets, punches, utilizing Kronos Time Keeping and auto pay for Directors.
• Responsible to ensure overtime payments are processed and allocated accurately
• Auditing reports before and after transmitting payroll (Ex. Employee job data, last paid, anniversary accrual, job change history, voids/manuals, payroll register)
• Preparation of generating and auditing payroll registers, balancing biweekly tax reconciliation and liability reports.
• Identify payroll tax liabilities, tax discrepancies and adheres to all state and federal regulations for employee payroll processing and company tax status.
• Assist with quarterly and year-end reports, 3rd party sick pay, Car-allowance adjustments, group term life and pension eligibility for Form W-2 reporting and distribution.
• Audit and process employee updates to payroll data base; new hires, transfers, terms, address change for tax purposes, rate changes and accruals
• Ensures accuracy of PTO benefits for employees according to their company policy handbook and generates reports for distribution
• Responsible for review of employees on Leave of Absence, PFL and suspension status for accuracy of payment and accrual updates
• Knowledge of wage garnishment for review, data entry updates, and processing
• Assists with data entry of direct deposit, pay cards, membership and 529 plans
• Maintain banking correspondence in regards to positive pay, direct deposits, pay cards, withdrawal or tax questions and discrepancies
• Assists with employee payment issues and resolves to completion; could involve communication to program management if needed
• Prepares and distributes paper checks
• Demonstrates and initiates training in job responsibilities

Internal/External Compliance Audits/reporting

• Responsible for maintaining compliance with current changes to Federal and State DOL and IRS regulation laws.
• Generating Business Intelligence reports for payroll auditing and employee verifications inquires.
• Responsible to create, review and complete all correspondence regarding payroll cases, garnishments, tax notices and internal/external audits and to ensure they are addressed in a timely manner.
• Maintain communication with Assistant Payroll Manager in regards to any immediate payroll related issues or concerns.