Payroll Specialist

Atlantic Group - New York; New York (NY); On-site; USD 39,000 - 50,000; Full time

Job summary

The Atlantic Group, partnering with a major facilities management firm in Long Island City, NY, seeks a Payroll Specialist for a full-time contract role with potential permanence based on performance.

You will support payroll processing, data entry, and garnishment management under supervision, using WorkforceOne, Kronos, and CTR Timekeeper. Strong Excel and confidentiality are essential.

Qualifications

• High school diploma or GED required; college degree preferred.
• 2-5 years of payroll/HR experience required.
• Experience with HRIS databases (WorkforceOne, Kronos) and CTR Timekeeper preferred.
• Knowledge of garnishments and related regulations.
• Advanced MS Excel skills required.
• Ability to handle confidential information with discretion.
• Spanish language skills are a plus.

Responsibilities

• Process weekly payroll for 3,000+ employees.
• Audit weekly new-hire, termination, and changes in payroll records.
• Maintain payroll data in HRIS (WorkforceOne).
• Prepare weekly reports and audits in Excel.
• Arrange direct deposits for employees.
• Process and report wage garnishments per federal, state, and local laws.
• Respond to garnishment inquiries and keep records compliant.
• Assist in unemployment, mortgage, and employee verification responses.
• Support audits and special projects as needed.

Skills

Payroll experience

Excel

Confidential data handling

Communication skills

Spanish (bilingual)

Customer service

Education

High school diploma or GED

College degree preferred

Tools

WorkforceOne

Kronos

CTR Timekeeper

Job description

Job Description

The Atlantic Group has partnered with a large facilities management firm based in Long Island City, NY. They have an immediate need for a Payroll Specialist to join their team. This position is a full-time contract role with the potential to become permanent based on performance.

Job Overview

The Payroll Specialist provides support to the payroll department and ensures the timely and accurate processing of payroll records by compiling, organizing, and entering data into the payroll system. This position will work under close supervision of the Payroll and Union Benefits Manager.

Hours

Monday-Friday. 8am-5pm or 9am-6pm.

Responsibilities

• Assists in the processing of weekly Payroll for 3000+ employees.
• Process and audit weekly paperwork for new employees into the payroll system such as new hires, terminations, leave increases, suspensions, status changes, rate changes, exemptions, etc.
• Maintains payroll information by collecting, auditing, calculating, and entering data in HRIS system, WorkforceOne.
• Prepares excel spreadsheets for weekly reports and audits.
• Arranges direct deposit for employees.
• Prepares and processes garnishment deductions to federal, state, and local jurisdictions for wage attachments and child support.
• Responsible for specific payroll related wage garnishment applications and reporting
• Reviews, process and responds to garnishment orders.
• Ensures garnishments are applied and completed in accordance with State and Federal rules and regulations to ensure the deductions are applied appropriately and accounts can be closed for financial reporting.
• Investigates and resolves all garnishment related concerns.
• Responds to inquiries from employees and vendors regarding garnishments and levies and check information for accuracy.
• Serves as point of contact for the preparation of unemployment, mortgages, and employee verification responses.
• Serves as point of contact when assisting employees with resetting and unlocking their WorkforceOne online portal accounts that allow employees to access pay stubs and tax information.
• Responds to employee inquiries regarding payroll issues or concerns.
• Maintains compliance with all policies and procedures.
• Assists in audits and special projects as needed.
• Performs and completes special projects as assigned by department manager.

Qualifications and Competencies

• Minimum High school diploma or GED required. College degree preferred or work-related experience.
• 2-5 prior payroll/HR experience is required.
• Prior experience with Payroll or HRIS databases required (Workforce one/Kronos Software and CTR Timekeeper experience preferred).
• Experience with employment verification letters, unemployment verification forms and mortgage verifications, preferred.
• Knowledge of the various types of garnishments.
• Knowledge of local, state and federal laws, rules and regulations relating to garnishments.
• Ability to process and maintain confidential information.
• Excellent data entry skills and must have attention to detail and a high standard of accuracy.
• Knowledgeable in utilizing spreadsheet applications.
• Strong interpersonal (verbal and written) communication skills.
• Adherence to all prescribed ethical guidelines, including confidentiality.
• Understanding of Payroll/HR function and value strong customer service for our employees.
• Capacity to keep track of numerous ongoing tasks.
• Advanced MS Excel skills is required.
• Able to work with a sense of urgency and work effectively under pressure.
• Able to prioritize work and elevate appropriately any obstacles and concerns accordingly.
• Ability to work independently, self-starter, energetic.
• Excellent time management skills and ability to meet projects/deadlines.
• Bilingual in Spanish is a plus.

Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

ID: 50053