Payroll Specialist Brookville location Mon-Fri 9-5p flex as needed

AHRC Nassau; Glen Head (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

AHRC Nassau is seeking a skilled Payroll Specialist to manage biweekly, off-cycle, bonus, quarterly, and year-end payrolls for AHRC Nassau and affiliates in New York. This role requires accuracy, confidentiality, and strong regulatory knowledge.

You will audit timesheets, ensure precise payroll processing, and support annual reporting while maintaining strict data security and compliance with applicable laws.

Qualifications

• Requires high school diploma or equivalent and 3–5 years UKG payroll and time & attendance experience.
• Proficient in Microsoft Office applications.
• Knowledge of UltiPro or similar payroll software.
• Excellent numerical, typing, and written/oral communications.
• Organized, detail oriented with understanding of payroll confidentiality.
• Able to take directives, show initiative, multi-task and prioritize responsibilities.

Responsibilities

• Process biweekly, off-cycle, bonus, quarterly, and year-end payrolls for all entities on time and accurately.
• Audit timesheets and convert into payroll templates/CSV files for import into payroll database.
• Ensure overtime payments are processed and allocated correctly.
• Reconcile imported payroll data with audit reports prior to transmission.
• Assist with quarterly/year-end reporting and payroll audits.
• Assist with payroll data updates, transfers, and new hires/terminations while maintaining data integrity.
• Prepare and distribute checks and maintain secure payroll records.
• Maintain compliance with federal and state payroll regulations.

Skills

UKG payroll & time attendance

MS Office proficiency

UltiPro or similar

Numerical ability & typing

Organization & confidentiality

Multi-tasking & prioritization

Education

High School diploma or equivalent

Tools

UKG Payroll

UltiPro

Job description

Perform all daily payroll functions and completion and distribution of payroll by processing all biweekly, off cycle, bonus, quarterly, and year-end payrolls on a timely basis for all companies including, but not limited to, AHRC Nassau and its affiliated organizations, Nassau County AHRC Foundation, Inc., Citizens Options Unlimited, Inc., Brookville Center for Children’s Services (BCCS), and Advantage Care Diagnostic And Treatment Center, Inc.

Qualifications

• High School diploma or equivalent and three (3) to five (5) years UKG payroll and time and attendance experience required.
• Computer proficiency in all Microsoft Office Suite applications required.
• Working knowledge of UltiPro, or similar payroll software programs.
• Excellent with numbers and proficient in typing, and oral and written communications.
• Must be organized and detail oriented. Solid understanding of payroll practices and confidentiality.
• Must be able to take directives, initiative, multi-task and prioritize responsibilities.

Primary Duties And Responsibilities Include But Not Limited To

Payroll Processing and daily functions

• Collect, audit, and process all transactions including, but not limited to, bi-weekly, bonus, and off-cycle payrolls to ensure payments are processed accurately, efficiently, and on a timely basis.
• Audit manual timesheets, to be entered into payroll templates, and electronic time sheets in order to create CSV files, to be imported into the payroll database, for the purpose of, and calculating payments to generate paychecks, direct deposits, and pay cards.
• Ensure overtime payments are processed and allocated accurately.
• Reconcile imported payroll data with audit reports prior to transmission.
• Assist and cross-train to understand the transmission of bi-weekly payrolls, processing of quarterly adjustments, and year-end reporting.
• Assist with various audit reports before and after transmission of payroll (Ex. employee job data, last paid, anniversary accrual, job change history, voids/manuals, payroll register).
• Assist with generating and auditing payroll registers, entering third party sick manually or process with an off-cycle payroll, balancing biweekly tax reconciliation, and liability reports.
• Identify and review employee pay discrepancies, payroll tax liabilities, tax discrepancies, and adhere to all state and federal regulations for employee payroll processing and company tax status.
• Assist with quarterly and year-end reports, 3rd party sick pay, car-allowance adjustments, group term life, and profit sharing eligibility for Form W-2 reporting and distribution.
• Process, verify, and assist with audits and employee updates to payroll data base, new hires, transfers, terms, address change for tax purposes, rate changes, and accruals.
• Ensure accuracy of PTO benefits for employees according to their company policy handbook and generate reports for distribution.
• Review employees on leave of absence, PFL, and suspension status for accuracy of payment and accrual updates.
• Maintain knowledge of wage garnishments and cross-train to assist with the reviews, data entry updates, and processing.
• Assists with data entry of direct deposit, pay cards, membership, and 529 plans.
• Maintain banking correspondence and contacts relating to positive pay, direct deposits, pay cards, deposits, withdrawals, or tax questions and discrepancies.
• Assist with special projects as requested by supervisors.
• Prepare and distribute paper checks.
• Organize and maintain filing for all company payrolls to be stored securely and confidentially.

Internal/External Compliance Audits/reporting

• Maintain compliance with current changes to Federal and State DOL and IRS regulation laws.
• Generate Business Intelligence reports for payroll auditing and employee verifications.
• Assist Sr. Payroll specialist and supervisor with correspondence regarding payroll cases and internal/external audits, to ensure they are addressed in a timely manner.
• Maintain communication with Sr. Payroll Specialist, Payroll Supervisor, and Assistant Manager regarding any immediate payroll related issues or concerns.