Senior Payroll Specialist II

AHRC Nassau; Glen Head (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

AHRC Nassau seeks a Sr Payroll Specialist II to manage end-to-end bi-weekly payroll for the organization and its Affiliates, ensuring timely, accurate wage payments and strict regulatory compliance.

Under the Payroll Manager, this role drives process improvement, utilizes UKG time and attendance data, handles W-2 reporting and garnishments, and supports year-end audits while promoting inclusive, compliant payroll operations.

Qualifications

• Associate degree with 3+ years payroll experience OR high school diploma with 5+ years relevant experience.
• CPP track is a plus; experience with Kronos, UKG Pro, ADP, Workday preferred.
• Strong Microsoft Office, especially Excel; excellent communication and attention to detail.

Responsibilities

• Process end-to-end bi-weekly payroll for AHRC Nassau and affiliates.
• Ensure timely review and approvals of timecards and change of status forms.
• Enter timesheets in UKG (WFM) and import to UKG UltiPRO payroll database.
• Calculate and allocate overtime and supplemental payments per policy.
• Handle third-party sick pay, car allowances, adjustments for W-2 reporting.
• Prepare payroll reports: payroll registers, deduction summaries, tax reconciliations.
• Verify PTO benefits and ensure accurate payment and accruals.
• Reconcile leave of absence, paid family leave, suspensions.
• Resolve wage inquiries, wage tax discrepancies, garnishments.
• Support final payroll transmission to ADP for print services.
• Prepare off-cycle payrolls and manual checks.
• Assist Assistant Payroll Manager as needed.

Skills

Payroll processing

UKG WFM

W-2 reporting

Garnishments

Excel proficiency

Communication skills

Attention to detail

Education

Associate degree

High School Diploma/GED

CPP certification track

Kronos

UKG Pro

ADP

Workday

Tools

Kronos

UKG Pro

ADP

Workday

Job description

The Sr Payroll Specialist II is an important member of the Accounting Department with responsibilities for end-to-end bi-weekly payroll processing, ensuring timely and accurate processing and payment of employee wages, and overall regulatory and organizational compliance for AHRC Nassau and its Affiliates.

The Sr Payroll Specialist II operates under the guidance of the Payroll Manager. As a team player with excellent communication, analytical, proficient computer skills, and must be pro-active keeping up-to-date with payroll best practices, rules and regulatory compliance. These skills are required to effectively perform wage and tax compliance processing.

In addition, the position will support the continuous evaluation of payroll processing to transform the department through increased use of technology, assisting in the development of policies and procedures.

This position embraces diversity in all its forms and strives to create an inclusive, welcoming environment where every individual feels valued. They demonstrate cultural awareness and actively support a culture of equity and inclusion.

Primary duties and responsibilities include but not limited to

Payroll Processing and Year End Reporting

• Ensure clear communication with program staff, HR team, and other departments for timely review, completion and approvals of timecards and change of status forms, where applicable.
• Review/enter manual and electronic timesheets via the UKG (WFM) time and attendance system before importing to the (UKG- UltiPRO) payroll database for wage processing.
• Ensure overtime and supplemental payments are accurately calculated and allocated as per policy and compliance protocols.
• Responsible for processing of 3rd party sick pay, car-allowance adjustments, quarterly or year-end adjustments for Form W-2 reporting and distribution, and other adjustments on an as needed basis.
• Generate/support the review of the Pre and Post pay cycle required reporting; including but not limited to payroll registers, employee deduction summaries and tax reconciliations.
• Review the accuracy of employees' PTO benefits in accordance with the agency policy before payouts.
• Review and reconcile employees' pay data; on Leave of Absence, Paid Family Leave, and Suspension status for accurate payment and accrual updates.
• Timely research, resolve, and communicate employee wage inquiries, resolve payroll tax discrepancies, multi-period errors, and wage garnishments.
• Review reports to support the final payroll transmission to ADP for print services.
• Prepare off-cycle payrolls and manual checks as necessary.
• On an as needed basis, will occasionally assume the duties of the Assistant Payroll Manager.

Internal/External Compliance Audits/reporting

• Ensure compliance with changes to Federal, State, and Local DOL, FLSA, and IRS legislative regulations.
• Generate UKG reporting requirements for payroll auditing and employee verification inquiries.
• Ensure compliance with correspondence regarding garnishments, tax agency notices and internal/external audits.
• Prepare and provide post cycle and periodic adhoc payroll reports for internal/external audit requests to the Accounting or other Departments as required.

Systems & Processes

• Work with Payroll Management to review departmental workflows to refine and organize areas for process improvements.
• Work with the Payroll Manager to assist with payroll processing vendor, UKG, to open cases to solve business needs.
• Support and assist with peer training on UKG systems for payroll and internal payroll policies and processes.

Note This job description is not intended to be an exhaustive list of all activities, duties, or responsibilities required of the employee. Responsibilities and tasks may evolve or change at the discretion of the organization.

Education and/ or experience required

• Associate degree plus 3-yrs' relevant experience OR
• High School Diploma / GED equivalent plus 5-years relevant experience
• Considered a Plus
  • Certified Payroll Professional (CPP) certification track
  • Kronos, UKG Pro, ADP, Workday

Skills, Licenses and/ or competencies required

• Proficient knowledge/ skills in Microsoft Office, excellent proficiency in MS Excel.
• Professional written and verbal interpersonal and communication skills - ability to communicate with operating management, staff, and other departments.
• Strong professional work ethic, excellent problem-solving skills, attention to detail, and sensitive to confidential data and documents.

Physical Demands/Work Environment

• This position is primarily performed in an office environment and requires regular use of standard office equipment, including computers, telephones, printers, and scanners. Essential functions involve reviewing documents, entering, and retrieving information, and communicating with employees and other stakeholders. The employee may occasionally maintain a stationary work position for periods of time, move throughout the workplace, and lift or transport materials weighing up to 20 pounds.
• Employees must be able to perform the essential functions of the position, with or without reasonable accommodation.