Payroll Specialist: Precision Processing & Compliance

AHRC Career Opportunities; Greenvale (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A community service organization located in Brookville seeks a Payroll Specialist to manage comprehensive payroll functions. The successful candidate will ensure timely and accurate processing of bi-weekly payrolls and maintain compliance with federal and state laws. Key responsibilities include auditing timesheets, generating payroll reports, and assisting with payroll audits. A proven background in payroll, excellent communication skills, and proficiency in payroll software are essential for this role.

Qualifications

• 3-5 years of experience with payroll and time attendance
• Proficiency in Microsoft Office Suite
• Knowledge of payroll software like UltiPro

Responsibilities

• Process biweekly and off-cycle payrolls accurately
• Audit manual timesheets and electronic submissions
• Reconcile payroll data with audit reports

Skills

UKG payroll experience

Microsoft Office Suite

UltiPro or similar software

Organizational skills

Communication skills

Education

High School diploma or equivalent

Job description

Payroll Specialist Brookville location Mon-Fri 9-5p flex as needed

Job Category: Account/Book

Requisition Number: PAYRO012957

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• Posted : August 10, 2021
• Full-Time

Locations

Showing 1 location

Description

Payroll Specialist Brookville location Mon-Fri 9-5p flex as needed

Perform all daily payroll functions and completion and distribution of payroll by processing all biweekly,off cycle, bonus, quarterly, and year-end payrolls on a timely basis for all companies including, but not limited to, AHRC Nassau and its affiliated organizations, Nassau County AHRC Foundation, Inc., Citizens Options Unlimited, Inc., Brookville Center for Children’s Services (BCCS), and Advantage Care Diagnostic And Treatment Center, Inc.

Qualifications:

• High School diploma or equivalent and three (3) to five (5) years UKG payroll and time and attendance experience required.
• Computer proficiency in all Microsoft Office Suite applications required.
• Working knowledge of UltiPro, or similar payroll software programs.
• Excellent with numbers and proficient in typing, and oral and written communications.
• Must be organized and detail oriented. Solid understanding of payroll practices and confidentiality.
• Must be able to take directives, initiative, multi-task and prioritize responsibilities.

Primary duties and responsibilities include but not limited to:

Payroll Processing and daily functions

• Collect, audit, and process all transactions including, but not limited to, bi-weekly, bonus, and off-cycle payrolls to ensure payments are processed accurately, efficiently, and on a timely basis.
• Audit manual timesheets, to be entered into payroll templates, and electronic time sheets in order to create CSV files, to be imported into the payroll database, for the purpose of, and calculating payments to generate paychecks, direct deposits, and pay cards.
• Ensure overtime payments are processed and allocated accurately.
• Reconcile imported payroll data with audit reports prior to transmission.
• Assist and cross-train to understand the transmission of bi-weekly payrolls, processing of quarterly adjustments, and year-end reporting.
• Assist with various audit reports before and after transmission of payroll (Ex. employee job data, last paid, anniversary accrual, job change history, voids/manuals, payroll register).
• Assist with generating and auditing payroll registers, entering third party sick manually or process with an off-cycle payroll, balancing biweekly tax reconciliation, and liability reports.
• Identify and review employee pay discrepancies, payroll tax liabilities, tax discrepancies, and adhere to all state and federal regulations for employee payroll processing and company tax status.
• Assist with quarterly and year-end reports, 3 rd party sick pay, car-allowance adjustments, group term life, and profit sharing eligibility for Form W-2 reporting and distribution.
• Process, verify, and assist with audits and employee updates to payroll data base, new hires, transfers, terms, address change for tax purposes, rate changes, and accruals.
• Ensure accuracy of PTO benefits for employees according to their company policy handbook and generate reports for distribution.
• Review employees on leave of absence, PFL, and suspension status for accuracy of payment and accrual updates.
• Maintain knowledge of wage garnishments and cross-train to assist with the reviews, data entry updates, and processing.
• Assists with data entry of direct deposit, pay cards, membership, and 529 plans.
• Maintain banking correspondence and contacts relating to positive pay, direct deposits, pay cards, deposits, withdrawals, or tax questions and discrepancies.
• Assist with special projects as requested by supervisors.
• Prepare and distribute paper checks.
• Organize and maintain filing for all company payrolls to be stored securely and confidentially.

Internal/External Compliance Audits/reporting

• Maintain compliance with current changes to Federal and State DOL and IRS regulation laws.
• Generate Business Intelligence reports for payroll auditing and employee verifications.
• Assist Sr. Payroll specialist and supervisor with correspondence regarding payroll cases and internal/external audits, to ensure they are addressed in a timely manner.
• Maintain communication with Sr. Payroll Specialist, Payroll Supervisor, and Assistant Manager regarding any immediate payroll related issues or concerns.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.